Admissions Events Coordinator

SHIPLAKE COLLEGE; Oxford; On-site; GBP 22,000 - 26,000; Part time

Benefits offered by this job

Free lunches

Pension scheme

Gym access

Excellent working environment

Job summary

Shiplake College is seeking an enthusiastic and customer-focused Admissions Events Coordinator to deliver a warm, professional experience for prospective pupils and their families. Working with the Head of Admissions, you will coordinate a wide range of events and oversee the smooth running of Open Mornings, Assessment Days and Welcome Events.

This part-time, term-time role is 30 hours per week, with some evening and weekend work; it is a fixed-term contract until 15 December 2027.

Qualifications

• Experience coordinating events and delivering a professional visitor experience.
• Strong organisational and administrative skills.
• Excellent communication and teamwork abilities.

Responsibilities

• Coordinate the operations of admissions events across the year (Open Mornings, Assessment Days, Taster Days, Welcome Events).
• Support planning for venues, catering, signage and event materials to ensure a seamless experience.
• Liaise with the Head of Admissions and colleagues across the College to showcase the school.
• Manage attendee communications and ensure a warm, welcoming environment for visitors.

Skills

Event planning

Administration

Customer service

Collaboration

Job description

Shiplake College is seeking an enthusiastic and customer-focused Admissions Events Coordinator to play a key role in delivering a warm, professional and memorable experience for prospective pupils and their families.

Detail

Working closely with the Head of Admissions you will coordinate the operational delivery of a wide range of admissions and school events, helping to ensure every visitor receives an outstanding introduction to the College. This is a varied and rewarding role that combines event planning, administration and working collaboratively with colleagues across the College to help showcase all that Shiplake has to offer.

You will take responsibility for the organisation and smooth running of numerous admissions events throughout the year, including Open Mornings, Assessment Days, Taster Days, Scholarship Assessments, Welcome Events and New Parent Information Evenings. From coordinating venues and catering to preparing visitor information, signage and event materials, you will ensure every detail is carefully managed.

This is a part-time, term-time only (plus INSET) role working 30 hours per week to start as soon as possible and on a fixed term contract until 15 December 2027. Some flexibility will be required in the working hours for evening and weekend events.

Shiplake College is an independent boarding and day school for around 620 pupils aged 11 to 18. There has been a co-educational Sixth Form since 1998 and since September 2023 girls have been welcomed into Year 7 as the College became fully co-educational. Situated in 63 acres of beautiful countryside near Henley-on-Thames, we offer an outstanding education based on small class sizes, excellent facilities and dedicated teaching staff.

Benefits

• Competitive salary
• Excellent free lunches
• Contributory pension scheme
• Access to our gym and sporting facilities
• Excellent working environment