Admissions Coordinator

University of the West of Scotland; Paisley; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Annual leave 24+12

Birthday leave

Pension scheme

Flexible working

Fitness facilities

Wellbeing resources

Career development

Job summary

The University of the West of Scotland invites applications for an Admissions Co-ordinator to join the Admissions team. You will process applications from Scottish, Rest of UK and international applicants across all levels and modes of study, ensuring timely, fair decisions and high-quality applicant experience.

Working with faculties and professional services, you will advise on admissions procedures, entry requirements, fee status, and UCAS processes, handling high volumes with accuracy and

Qualifications

• Experience in a busy, fast-paced environment.
• Strong customer care and service orientation.
• Ability to manage conflicting priorities and deadlines.
• Proactive in developing and implementing business processes.
• Familiarity with UK, EU and non-EU academic qualifications.

Responsibilities

• Process applications from Scottish, Rest of UK and international applicants.
• Assess against programme entry requirements and UCAS processes.
• Provide expert admissions advice and support recruitment objectives.

Skills

Administrative experience

Customer service

Prioritisation

Problem solving

Process improvement

UK/EU qualification knowledge

Education

HND / BTEC / Diploma in Higher Education or equivalent

Job description

Full time: 35 hours per week

Permanent

"Unfortunately, this role is not eligible for visa sponsorship in line with Home Office requirements. Applicants will therefore be unable to secure a Skilled Worker visa for this role and will require an alternative source of right to work in the UK."

Please note that the information provided in this advert is correct at the time of writing. The University cannot guarantee sponsorship, and we encourage you to keep up to date with any changes that the Home Office may introduce.

THE POST – REQ000624 - Admissions Co-ordinator

As part of the Admissions team, you will play a key role in processing applications from Scottish, Rest of UK and international applicants across all levels and modes of study. You will assess applications against programme entry requirements, ensuring decisions are made fairly, accurately and within agreed timescales to provide an excellent applicant experience and support the University's recruitment objectives.

Working collaboratively with colleagues across Faculties and professional services, you will provide expert advice on admissions procedures, entry requirements, various national and international qualifications, fee status, and UCAS processes. The role requires exceptional attention to detail, strong customer service skills and the ability to manage a high volume of work while maintaining accuracy. You will work strictly to the UCAS admissions cycle, using a range of specialist resources to inform decision-making, and contribute to the successful enrolment of new students.

The successful candidate should have the following:

• HND / BTEC National Diploma / Diploma in Higher Education / equivalent level of qualification in a Customer Service or Business Administration subject, or equivalent relevant work experience.
• Experience of administration within a busy and fast paced environment.
• Good customer care experience.
• Experience of dealing with conflicting priorities.
• Experience of problem solving.
• Experience of contributing to developing and implementing business processes using own initiative.
• Familiarity with UK, EU and Non‑EU academic qualifications.

ABOUT US

University of the West of Scotland is a placemaking institution that is proud to be an integral part of its local communities, with a national and international reach: the University has four campuses in Scotland in Ayr, Dumfries, Lanarkshire and Paisley, as well as a campus in London Docklands. UWS has almost 100 international partnerships and its student community comprises more than 100 nationalities.

UWS is committed to providing education opportunities for all, empowering individuals to reach their full potential. The University creates meaningful impact locally, nationally and globally through innovative learning and teaching, pioneering research, and transformative partnerships. UWS is committed to the UNSDGs and was ranked joint 1st in Scotland and joint 4th in the UK for quality education (SDG4); and 1st in the UK and 39th globally for our contribution to decent work and economic growth (SDG8) in the Times Higher Education Sustainability Impact Ratings 2026.

90% of UWS research was classed as world‑leading, internationally excellent, or recognised internationally in the REF (Research Excellence Framework) 2021.

Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world‑leading research, and graduates who will design, shape and build a new future.

We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes:

• 24 days of annual leave, plus a further 12 days for public/university holidays
• An additional days leave on your birthday
• Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme
• A flexible approach to working pattern and work‑life balance
• Fitness facilities across our campuses
• Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme
• Professional, career and research development opportunities.

Closing Date: Monday 28th September 2026