Admission Officer

St John Fisher Catholic Comprehensive School; England; On-site; GBP 24,000 - 32,000; Full time

Job summary

St John Fisher Catholic Comprehensive School is seeking an Admissions Administrator to lead the admissions process and provide an efficient service to prospective parents, carers and students. You will handle applications across year groups, coordinate with senior staff and ensure paperwork for the Admissions Committee is complete.

You will also support transition activities, liaise with feeder schools, manage waiting lists and contribute to safeguarding and paperwork accuracy.

Qualifications

• Ability to work independently and as part of a team.
• Strong interpersonal skills with multiple stakeholders including SLT, Governing Body, teachers, students, and parents.
• Good level of education with 5+ GCSEs (A*-C).
• Excellent ICT skills: Word, Excel, E-mail, Internet.
• Excellent knowledge of SIMS.
• Organised and methodical with attention to detail.
• Ability to meet strict deadlines.
• Ability to work under pressure.
• Ability to use or learn an admission platform.

Responsibilities

• Operate as the lead contact for parents seeking admission to the school.
• Process external applications to all year groups, liaising with leaders and year staff.
• Ensure all relevant paperwork is in place for the Governors’ Admissions Committee.
• Liaise with parents regarding the appeal process and attend hearings when required.
• Ensure that student information is gathered from previous schools for new admissions.
• Assist with transition information packs and open evenings for new intake.
• Communicate with feeder institutions about transition and documents.
• Conduct free school meal entitlement checks for admissions.
• Maintain waiting lists in collaboration with the local authority.
• Liaise with SEN teams for EHCPs or EAL needs.
• Produce regular on/off-roll information and reports for staff and local authority.
• Liaise with staff to keep on-roll dates and timetables clear.
• Arrange in-year admissions appointments and ensure paperwork is available.
• Provide administrative support for publicity and open evenings for entry to year 7 and year 12.

Skills

Independent work

Team player

Interpersonal skills

Organised

Attention to detail

Deadline management

Work under pressure

Admisssions platform learning

Education

GCSEs (5+ A*-C)

Tools

SIMS

Word

Excel

E-mail

Internet

Job description

PersonSpecification

Responsible To: Office Manager

Purpose of Job: To leadand be responsible for undertaking the admissions process – providing aneffective and efficient service to the school and prospective parents/carersand students.

Essential Skills

• To be able to workindependently as well as being a good team member
• To be able communicateeffectively using good interpersonal skills with various stakeholders includingSLT, Governing Body, teachers, students, parents.
• Good level of education5+ A*- C grades GCSE
• Excellent ICT skills:Word, Excel, E-mail, Internet
• Excellent knowledge ofSIMS
• Organised and methodicalworking
• Attention to detail andaccuracy
• Ability to meet strictdeadlines
• Work under pressure
• Ability to use an admissionplatform or learn to use it

PrincipleRoles/Responsibilities

• Operate as the leadcontact for parents seeking admission to the school, explaining and assistingwith admissions processes and procedures
• Process externalapplications to all year groups, liaising with the Headteacher, SeniorLeadership Team and Year Leaders
• Ensure all relevantpaperwork is in place for the Governors’ Admissions Committee
• Liaise with parentsregarding the appeal process when required and compile necessary documentationfor appeals (attending appeal hearings when required)
• Ensure that relevantstudent information is gathered from previous schools for new admissions andinformation for those leaving St John Fisher School for other institutions inpassed on
• Take an active role inthe preparation of the transition process, including providing parents with thenecessary information packs, attending the School Open Evening and the NewIntake Information Evening, being available to assist parents with any queries
• Communicate with allfeeder institutions regarding transition including distribution arrangements ofdocuments, prospectus and the like
• Ensure that a free schoolmeal entitlement check is undertaken for all admissions in order to ensure thatfree school meal uptake remains as high as possible
• Maintain waiting lists incollaboration with the local authority and pursue applicants when places becomeavailable
• Liaise with the SEN teamover applicants who have an Education and Health Care Plan (EHCP) or specialeducational needs or English as an Additional Language
• Produce regularon/off-roll information, including statistics and ensure this is communicatedto all the necessary staff and the local authority
• Liaise with relevantstaff to ensure that on-roll dates are clear, that timetables are available foradmissions and that students leaving are removed
• Arrange in-yearadmissions appointments with relevant staff and ensure all necessary paperworkis available
• Lead the administrativesupport provided for all publicity, visits to primary schools, open eveningsand open days for entry to year 7 and liaise with the Sixth Form team overpublicity events for entry to year 12
• Produce a variety oftyped/word-processed documents, PowerPoint presentations and Excel databases.
• Be committed tosafeguarding and promoting the welfare of children and young people and followthe safeguarding policy
• Staff Development: To assess development andtraining needs and discuss with line manager.
• To set your own targets before any development activity and review and evaluatethe activity after completion, cascading information to the appropriate teamwhen relevant.