Administrator - Sexual Health

HCRG Care Group; Rugby; On-site; GBP 25,000 - 27,000; Part time

Benefits offered by this job

Group pension

Tea, coffee and milk at base

My Reward Hub discounts

Earned wage access

Wellbeing support

CPD via Outstanding Learning

Job summary

HCRG Care Group is seeking a friendly, organised Sexual Health Administrator to join our Rugby service. You’ll be the welcoming first point of contact, managing bookings, patient records and enquiries, and supporting clinical colleagues to ensure a smooth, patient-centered experience.

Based at Rugby Sexual Health Service, you will work as part of a busy multidisciplinary team, delivering confidential and non-judgemental support while upholding safeguarding and data privacy standards.

Qualifications

• GCSE-level education, or equivalent, in Maths and English.
• Experience in an administrative, reception or customer-facing role.
• Confidence using IT systems, including Microsoft Word, Excel and PowerPoint.
• Ability to organise and prioritise your workload.
• Strong verbal and written communication skills.
• A professional, mature and non-judgemental approach when dealing with sensitive sexual health matters.

Responsibilities

• Welcoming patients and helping them feel comfortable and respected.
• Booking and registering appointments.
• Managing telephone and face-to-face enquiries in a professional and sensitive manner.
• Using electronic patient systems to record and update information accurately.
• Supporting the effective use of clinic appointments and capacity.
• Producing letters and carrying out general administrative duties.
• Managing incoming and outgoing correspondence.
• Recording accurate messages and passing them promptly to the appropriate clinical colleague.
• Booking interpreters when required.
• Maintaining a safe, confidential and well-organised reception environment.
• Working collaboratively with clinical, administrative and managerial colleagues.
• Following agreed procedures and escalating enquiries or concerns appropriately.

Skills

Communication

Organisation

Teamwork

Confidentiality

IT literacy

Education

GCSE Maths and English

Tools

Microsoft Word

Excel

PowerPoint

Job description

Are you an organised and approachable Administrator looking to make a real difference in sexual health services? Do you enjoy working in a fast-paced, patient-focused environment where no two days are the same? If so, we would love to hear from you.

We are looking for a dedicated Sexual Health Administrator to join our multidisciplinary team in Rugby, providing high-quality, confidential and non-judgemental support to people accessing our services.

You will play an important role in helping our clinics run smoothly, supporting patients from their first contact through to the completion of their appointment and working closely with clinical colleagues to deliver an excellent patient experience.

Package Description

You will join a dedicated administrative team working closely with clinical and managerial colleagues across the Sexual Health Service. The team is collaborative, professional and patient-focused, supporting one another to deliver a safe, efficient and welcoming service.

• A salary of £24,853-£26,627 FTE, pro rata for 32 hours, with access to our group pension
• Free tea, coffee and milk at your base location
• Membership of My Reward Hub, giving you access to discounts on everyday purchases, cashback and voucher offers
• Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high-interest rates
• Online and face-to-face support for your mental and physical wellbeing, from healthy recipes and activity challenges to counselling, debt and legal support
• Access to eLearning, bespoke career pathways and continuing professional development through our Outstanding Learning Enterprise team
• An open and just culture where you are encouraged to share and implement ideas, backed by ringfenced innovation funding each year

Job Introduction

We are looking for a friendly and organised Administrator to join our Sexual Health Service in Rugby.

You will be based at:
Rugby Sexual Health Service
The Swan Centre
Chapel Street
Rugby
CV21 3EB

This is an important front-line role, helping people feel welcome, supported and respected when accessing our services.

You will be part of a busy and supportive multidisciplinary team that plays a vital role in the smooth running of our clinics. From managing appointments and patient records to answering enquiries and supporting clinical colleagues, your work will make a genuine difference to the patient experience.

If you enjoy variety, working with people and being part of a team that genuinely cares, this could be a great next step for you.

Main Responsibilities

• Welcoming patients and helping them feel comfortable and respected
• Booking and registering appointments
• Managing telephone and face-to-face enquiries in a professional and sensitive manner
• Using electronic patient systems to record and update information accurately
• Supporting the effective use of clinic appointments and capacity
• Producing letters and carrying out general administrative duties
• Managing incoming and outgoing correspondence
• Recording accurate messages and passing them promptly to the appropriate clinical colleague
• Booking interpreters when required
• Maintaining a safe, confidential and well-organised reception environment
• Working collaboratively with clinical, administrative and managerial colleagues
• Following agreed procedures and escalating enquiries or concerns appropriately

Because of the nature of sexual health services, you must be able to communicate sensitively, maintain strict confidentiality and provide non-judgemental support to everyone accessing the service. Please see the attached job description for the full list of responsibilities.

What we are looking for

• GCSE-level education, or equivalent, in Maths and English
• Experience in an administrative, reception or customer-facing role
• Confidence using IT systems, including Microsoft Word, Excel and PowerPoint
• Ability to organise and prioritise your workload
• Strong verbal and written communication skills
• A professional, mature and non-judgemental approach when dealing with sensitive sexual health matters
• Ability to work within agreed procedures, use initiative appropriately and seek guidance when required
• Ability to work collaboratively as part of a multidisciplinary team
• Understanding of confidentiality and the importance of accurate record-keeping
• Ability to remain calm and professional when dealing with challenging or distressing situations
• Flexibility and willingness to respond to changing service needs
• DesirablePrevious experience within sexual health, primary care or another healthcare settingExperience using electronic patient-record systems

About the Company

We change lives by transforming health and care. Established in 2006, we are one of the UK’s leading independent providers of community health and care services.

We work with health and care commissioners and communities to transform services, with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children’s community health services, primary care services including urgent care, sexual health, dermatology and MSK services, as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year, guided by our simple values: we care, we think and we do.

We are committed to equal opportunities and welcome applications from a broad and diverse range of people who want to join our team. We are a Disability Confident Committed employer, and we work to provide workplace adjustments and technical solutions to be as inclusive as possible.

Although it does not happen often, sometimes a role is very popular and we need to close it before the advertised closing date.

Safeguarding and protecting the children, young people and vulnerable adults we work with is of the utmost importance. We have policies and procedures in place to promote safeguarding and safer working practices. Everyone who joins the team is subject to a safer recruitment process, including appropriate criminal-record disclosure and vetting checks.

The company you will work for is part of HCRG Care Group Holdings Limited. By applying for this role, we will need to process and retain information about you. Further information about how we use your data is available in the privacy policy on our website.