Administrator, Real Asset Funds

Gen II Fund Services; Jersey Marine; Hybrid; GBP 32,000 - 46,000; Full time

Job summary

Gen II Fund Services in Jersey is seeking an organised fund administration professional to manage a small client portfolio and support senior staff. You will liaise with clients, maintain statutory books, and prepare regulatory documents such as NRL returns and HMRC filings, with some agile/hybrid working.

This role requires 2–3 years' experience, studying towards COA/ CGI Level 4, and strong English communication to meet deadlines.

Qualifications

• 2–3 years’ relevant industry experience, preferably administering corporate clients.
• Studying towards a professional qualification such as COA, CGI International Finance and Administration Level 4, Certificate or Diploma in Fund Administration
• An understanding of the local finance industry, legislation and regulatory requirements in which we operate
• Well-developed communication skills - written and verbal English
• Working with conflicting and demanding deadlines

Responsibilities

• Administration of a small portfolio of clients, in accordance with procedures
• Liaising with clients on day-to-day matters
• Assist more senior member of staff with their client portfolio
• Maintaining statutory books for own portfolio
• Preparing client appropriate regulatory documentation (including, where appropriate, NRL returns and HMRC filings)
• Coordinating payment instructions, with supporting documents for own clients
• Delegating monitoring of receipt of funds to more junior staff, if appropriate
• Email day to day correspondence for own clients - ready for review by senior staff
• Delegating more basic correspondence to junior staff, if appropriate and review prior to verification by senior staff
• Delegation of covering letters, sending documents out and basic letters to more junior staff
• Board Pack preparation
• Managing own billing of clients
• Assisting with the review of accounts /financial statements
• Scheduling and attending meetings
• Drafting and circulating minutes
• Assume responsibility for all checklists relating to own clients
• Requesting CDD documentation
• Liaising with intermediaries in respect of own clients

Skills

Communication skills

English proficiency

Education

COA / CGI Level 4

Fund Administration Diploma

Job description

• Administration of a small portfolio of clients, in accordance with procedures
• Liaising with clients on day-to-day matters
• Assist more senior member of staff with their client portfolio
• Maintaining statutory books for own portfolio
• Preparing client appropriate regulatory documentation (including, where appropriate, NRL returns and HMRC filings)
• Coordinating payment instructions, with supporting documents for own clients
• Delegating monitoring of receipt of funds to more junior staff, if appropriate
• Email day to day correspondence for own clients - ready for review by senior staff
• Delegating more basic correspondence to junior staff, if appropriate and review prior to verification by senior staff
• Delegation of covering letters, sending documents out and basic letters to more junior staff
• Board Pack preparation
• Managing own billing of clients
• Assisting with the review of accounts /financial statements
• Scheduling and attending meetings
• Drafting and circulating minutes
• Assume responsibility for all checklists relating to own clients
• Requesting CDD documentation
• Liaising with intermediaries in respect of own clients

The ideal background for this role:

• 2-3 years’ relevant industry experience, preferably administering corporate clients
• Studying towards a professional qualification such as COA, CGI International Finance and Administration Level 4, Certificate or Diploma in Fund Administration
• An understanding of the local finance industry, legislation and regulatory requirements in which we operate
• Well-developed communication skills - written and verbal English
• Working with conflicting and demanding deadlines

Role Location/Hybrid Schedule

This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.