Administrator

VINCI Building UK; Wales; On-site; GBP 22,000 - 26,000; Full time

Job summary

VINCI Building UK is seeking a proactive administrator to provide essential support to the project manager and site team. You will organize office facilities, manage consumables and help prepare correspondence and reports.

The role includes booking meetings, distributing papers, filing documents, and handling the document management system (4 Projects). VINCI Building emphasizes sustainability, fairness and flexible working where possible.

Responsibilities

• Support the site team in preparation of correspondence and reports
• Book and facilitate the organisation of meetings, including the provision of refreshments where required
• Preparation and distribution of all relevant papers in advance
• Sort, maintain, copy and distribute correspondence as directed
• Ensure relevant paperwork is filed appropriately and maintained in an organised manner
• Scan, upload and retrieve documents

Job description

Providing the main administrative support function to the project manager and team. Ensure that office facilities and consumables are maintained in an organised manner - Support the site team in the preparation of correspondence and reports - Book and facilitate the organisation of meetings, including the provision of refreshments where required. Preparation and distribution of all relevant papers in advance- Sort, maintain, copy and distribute correspondence as directed - Ensure relevant paperwork is filed appropriately and maintained in an organised manner - Have a high-level appreciation of the document management system (4 Projects) and be able to scan, upload and retrieve documents

We are VINCI Building

Operating from our network of offices throughout England and Wales, VINCI Building delivers new build, refurbishment and associated fitout works, with particular expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors.

We focus on technical excellence and experience to sustainably deliver best value for our clients. We understand and respond to the challenges of the modern built environment.

Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources.

VINCI Building delivers complex projects and programmes, blending our corporate stability with the local knowledge our teams offer.

Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy.

Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process, please contact us directly.

VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.