Administrator | Larkhill (9 Month Fixed Term)

VIVO Defence; Salisbury; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Up to 6% contributory pension scheme

25 Days annual leave plus bank holiday

Volunteer leave

One paid professional subscription

Life Assurance Policy

Job summary

VIVO Defence Services is seeking an Administrator to join a small team supporting UK military sites. You will manage records, and assist with safety, quality and sustainability processes, acting as the main point of contact for information requests and day-to-day team support.

Working within a hybrid structure, you will liaise with contractors, DIO and the chain of command, identifying cost-saving improvements while maintaining a calm and efficient office environment.

Qualifications

• Previous experience in an office administrative role.
• Strong IT skills with Excel and Word.
• Experience with Maximo or MS Office training would be a bonus.

Responsibilities

• Manage records and assist with safety, quality and sustainability processes.
• Be the go-to contact for information requests, complaints and day-to-day team support.
• Liaise with contractors to ensure works are completed within timescales, and with DIO and chain of command.

Skills

Office IT skills

Excel

Word

Maximo

Tools

MS Office

Job description

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

• Contract Type: Full Time, 9 month fixed term
• Working Hours: 40 Hours per week, 8:30-5:00PM, Monday to Friday
• Location: Larkhill, Wiltshire, SP4 8NR
• Salary: £28,000-£30,000

Are you a proactive, organised, and tech-savvy administrator ready to take on your next challenge in a fast-paced and meaningful environment? Do you thrive when supporting others, keeping things on track, and making a real difference behind the scenes? If so, we want you on our team!

At VIVO, we’re committed to delivering essential support services for military families across the UK. As part of the Accommodation Contract, you’ll play a vital role in ensuring our site teams are set up for success every day.

About the role;

As Administrator working within a team of 4, you’ll report to the Area Manager and become a key player in the smooth running of our operations. You’ll manage records, and help ensure that our safety, quality, and sustainability processes run like clockwork. You’ll support the administrative side of essential services and be the go‑to contact for information requests, complaints, and day‑to‑day team support. With an eye for detail, you will also help us identify opportunities to save money, reduce waste, and continuously improve the way we work. You will be liaising with contractors to ensure works are completed within provided timescales, and also with DIO and chain of command.

This role requires a resliant person who can handle numerous tasks at once and is able to remain calm and efficient under pressure. It would suit someone from a fast paced environment.

What you’ll need;

To succeed in this role, you’ll need previous experience in an office administrative role, along with strong IT skills and confidence in using systems such as Excel and Word. We’re looking for someone with a proactive mindset who can work independently and thrives in a team environment. Experience with Maximo or MS Office training would be a bonus, but not essential.

This is a great opportunity for someone who takes pride in their work, communicates clearly, and enjoys helping a team succeed. You’ll be part of a collaborative, forward‑thinking organisation where your ideas and efforts truly matter.

Join VIVO and take pride in a role where your support helps provide safe and effective housing for military families across your area.

What we offer;

• Up to 6% contributory pension scheme
• 25 Days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.