Administrator Infected Blood Psychological Support Service

Oxford University Hospitals NHS Foundation Trust; Cherwell District; On-site; GBP 21,000 - 26,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking an experienced Administrative Assistant to join the Infected Blood Psychological Service (IBPS) within the Haemophilia and Thrombosis Centre. The post holder will provide a professional, comprehensive administrative service to the psychology team and navigator/social worker, ensuring timely patient contact and accurate data handling.

Responsibilities include secretarial support, management of clinics and lists, minutes, filing, typing,

Responsibilities

• advice and support to beneficiaries of the service
• full secretarial and administrative services to the clinical team
• Management of lists and clinics, ensuring that all patients are seen within the required time scales and in accordance with NHS England targets and Trust policies
• Close liaison with the Centre receptionists to maintain the smooth running of outpatient clinics and to keep the department informed of changes to forthcoming clinics; organise and set up extra clinics
• General administrative duties including filing, typing, photocopying, scanning, arranging meetings, taking minutes and dealing with general communication
• joint working and close co-operation with internal and external staff groups to maintain a complete and seamless service to patients
• Collection and reporting of key performance indicators of the service, ensuring targets set out by NHS England are met

Skills

Administrative support

Job description

Thispostisbasedwithin Oxford University Hospitals Foundation TrustInfectedBloodPsychologicalService(IBPS)hostedbytheHaemophilia and Thrombosis Centre. The service provides multidisciplinary care for those infected and affected by the contaminated blood products by a) conducting outreach and psychosocial assessments led by a navigator; and b) providing psychological therapies by a team of psychological professionals.

Patient administration underpins the patient journey, supporting clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources.

The post holder has responsibility for the provision of a professional, comprehensive and efficient administrative service, which is effectively delivered to all patients and members of the department. This will be through the delivery of a comprehensive administrative service to a specialty team of Psychology and a Navigator/Social Worker.

Main duties of the job

To provide:

• advice and support to beneficiaries of the service
• full secretarial and administrative services to the clinical team
• Management of lists and clinics, ensuring that all patients are seen within the required time scales and in accordance with NHS England targets and Trust policies.
• Close liaison with the Centre receptionists in order to maintain the smooth running of outpatient clinics and to keep the department informed of any known changes to forthcoming clinics. When requested, to organise and set up extra clinics and liaise closely with, clinic staff and patients.
• General administrative duties including filing, typing, photocopying, scanning, arrangement of meetings, taking minutes and dealing with general communication.
• joint working and close co-operation is developed and maintained with internal and external staff groups, providing the clinical/operational services needed to maintain a complete and seamless service to patients
• Collection and reporting of key performance indicators of the service, ensuring that it meets the targets set out by NHS England

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.