Administrator - Data Entry - Financial Services

Curo; Bath; On-site; GBP 12,000 - 14,000; Part time

Job summary

Curo in Bath is seeking an Administrator | Data Entry - Financial Services on a permanent, part-time basis. You will provide a comprehensive data entry service for our invoices to the payments team, ensuring registration within targets and routing to the correct Budget Holder for approval.

The role emphasises attention to detail, excellent IT skills (especially Excel), and the ability to work under pressure while communicating effectively with suppliers and colleagues.

Qualifications

• Evidence attention to detail and organisation skills.
• Ability to work under pressure and meet deadlines.
• Great communication with suppliers and colleagues.
• Willingness to follow processes and adapt to change.
• Strong IT skills, particularly Excel.

Responsibilities

• Register and scan purchase ledger invoices accurately and promptly.
• Evaluate status of orders on receipt of supplier invoices.
• Monitor the Purchase ledger inbox and pass queries to the PL Assistant.
• Facilitate invoice approvals by liaising with budget holders.
• Redirect Curo Enterprise invoices to the correct colleague.
• Use supplier portals to download and register invoices.

Skills

Attention to detail

Organisational skills

Work under pressure

Time management

Team player

Excel proficiency

Tools

Excel

Job description

Administrator| Data Entry - Financial Services

Permanent |£12,939 per annum|Part-time

What's the role?

You will provide a comprehensive data entry service for our large number of invoices per year to the payments team in Financial Services. You will make sure our invoices are registered within targeted timescales and that invoices are routed to the correct Budget Holder for approval.

What Are My Main Responsibilities

• Ensure the accurate and timely registration and document scanning all purchase ledger invoices for Curo.
• Evaluate the status of orders on receipt of supplier invoices.
• Monitor the Purchase ledger inbox to ensure that all invoices are captured and pass on any query emails to the relevant PL Assistant.
• Make judgements on how to facilitate invoice approval by liaising with budget holders and applying knowledge of team structures and delegated authority limits.
• Ensure that Curo Enterprise invoices are redirected to the correct colleague.
• Use various supplier portals to download and register invoices that are submitted in this way.
• Return invoices to suppliers that do not quote a relevant order number, ensuring that a clear reason is given to the supplier and instructions on how they can ensure prompt payment of future invoices.
• Provide administration support for the Payments Team, including answering calls from suppliers and colleagues, as well as managing incoming mail.

What do I need to be successful?

• Evidence my attention to detail and organisation skills as well as my ability to work under pressure, prioritise and meet deadlines.
• Demonstrate my ability to work on my own initiative, be organised and methodical managing my own time effectively and prioritising my workload.
• Demonstrate my ability to follow processes and procedures.
• Have the confidence to challenge and seek better ways of doing things.
• Evidence my ability to work under pressure and meet deadlines.
• Demonstrate exceptional customer service skills.
• Demonstrate excellent all round communication skills and be able to convey information to a variety of customers.
• Demonstrate a 'can-do' attitude and ability to be flexible, reliable and consistent.
• Demonstrate my ability to be a team player who can support and promote team and corporate objectives.
• Demonstrate I am adaptable to change and able to respond in a fast paced, changing environment.
• Demonstrate strong interpersonal skills to build relationships with colleagues.
• Demonstrate strong data input skills.
• Demonstrate excellent IT skills, particularly Excel.

How will I evidence my success?

• Get feedback from customers, peers and my line manager about my effectiveness in growing the business, as well as how services are delivered.
• Demonstrate the improvements I have delivered with tangible results that show success.
• Successfully meet the KPIs and objectives agreed for myself and my team.
• Demonstrate my active participation in Curo company life.

About Curo

We're a leading South West housing association with social purpose at our heart. We provide affordable homes and create positive futures in our communities. We're proud to be among the UK's top 100 companies to work for, and the 5th best housing association nationwide.

We actively welcome applications from candidates who identify as disabled, LGBTQ+, from ethnic minority backgrounds, and from our Curo customers. We're committed to making our recruitment process accessible to everyone - if you need any adjustments to help you apply or interview, please contact our recruitment team at [e-mail]