Administrator / Administration Officer / Executive Assistant

Aluminum Window Designs Ltd; Coventry; Hybrid; GBP 18,000 - 22,000; Part time

Job summary

A well-established organisation in Coventry is seeking a part-time Officer Support Administrator to provide high-quality administrative and executive support. The role involves managing diaries, preparing briefings, and supporting leadership continuity. The position offers hybrid working and excellent benefits, including annual leave and a contributory pension scheme.

Benefits

20 days annual leave (pro rata)

Wellbeing programme

Cycle to work scheme

Employee assistance programme

Contributory pension scheme

Qualifications

• Proven experience in administrative, executive support, or coordination roles.
• Strong organisational skills with the ability to manage multiple schedules.

Responsibilities

• Manage diaries of elected officers and coordinate logistics for meetings.
• Prepare and distribute briefing packs, agendas, and papers.
• Support the President and Chief Executive with diary management.

Skills

Organisational Skills

Communication

IT Skills

Tools

Microsoft Office

Google Suite

Job description

with proven experience in an administrative / executive support / coordination role, who has strong organisational, communication and IT skills is required for a well-established organisation based in Coventry, West Midlands.

This role is known within the organisation as an Officer Support Administrator.

SALARY: £28,585 - £31,973 FTE / £18,796 - £21,023 Actual Annual Salary (based on 24 hours per week) + Excellent Benefits

LOCATION: Hybrid working with 2 days from the site in Coventry, West Midlands and 3 days from home. There will be occasional evening and weekend work, so flexibility is required.

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 24 hours per week, between 8.30am - 4.30pm Monday to Thursday and 8.30am - 3.30pm on Fridays.

Flexibility of working hours is reasonably required from time to time to meet the requirements of the post, including occasional evenings and weekends.

Job Overview

We have a fantastic new job opportunity for an Administrator / Administration Officer / Executive Assistant with proven experience in an administrative / executive support / coordination role, who has strong organisational, communication and IT skills.

As the Administrator / Administration Officer / Executive Assistant, you will provide high-quality administrative and executive support, including managing diaries, preparing briefings, coordinating handovers, and supporting officers to succeed.

You will also support the organisation's President and Chief Executive, helping maintain leadership continuity and smooth governance operations.

DUTIES

• Manage diaries of elected officers, including scheduling meetings
• Coordinate logistics for meetings and events (room bookings, catering, tech needs)
• Prepare and distribute briefing packs, agendas, and papers in advance
• Support officers with processes such as money requests, external speaker forms, documentation, and reporting deadlines
• Provide weekly highlight summaries to officers
• Print and collate papers and resources for meetings and campaigns
• Track attendance, holiday requests, TOIL, and engagement in meetings
• Support the President and Chief Executive with diary management, briefings, and meeting prep
• Attend senior meetings to take notes and manage follow-ups
• Maintain confidential information and manage sensitive communications with discretion and professionalism

Essential Candidate Requirements

• Proven experience in administrative, executive support, or coordination roles
• Strong organisational skills with the ability to manage multiple schedules and priorities
• Excellent written communication and briefing skills
• Proficient in Microsoft Office / Google Suite tools
• High levels of discretion and professionalism handling sensitive information
• Experience working with students, elected officers, or in a Students Union or charity context

Desirable

• Understanding of governance structures in non-profits or public sector organizations
• Ability to produce high-quality briefing summaries and documentation efficiently
• Ability to work independently and use initiative in a fast-paced environment
• Experience drafting or proofreading formal communications

Benefits

• 20 days annual leave (pro rata) plus at least 15 days at holidays or days in lieu
• Wellbeing programme
• Cycle to work scheme
• Employee assistance programme
• Contributory pension scheme

Apply Today

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JOB REF: AWDO-P13399

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