Administrator

VINCI Building UK; Widnes; On-site; GBP 20,000 - 26,000; Full time

Job summary

VINCI Building UK is seeking an Administrator to provide efficient administrative support to the North West regional office in Widnes. You will coordinate travel and bookings, manage meeting room schedules, and handle DocuSign, invoices, and records while delivering high standards of customer service to staff and visitors.

This is an office-based role requiring daily commuting to the Widnes office. The successful candidate will be proactive, well organised and able to manage multiple tasks with

Qualifications

• Strong organisational and prioritisation skills.
• Excellent communication and customer service abilities.
• Proficient with Microsoft 365 applications.

Responsibilities

• Coordinate travel, accommodation, and external meeting room bookings.
• Manage meeting room schedules and resolve conflicts.
• Maintain office stationery and kitchen supplies.
• Ensure office areas are tidy and professional.
• Oversee the DocuSign process for documents and routing.
• Manage the internal Contract Document Register and support Commercial Teams.
• Produce, update, and bind reports and documents.
• Process and track invoices using finance systems.
• Maintain electronic records and filing systems.
• Support diary management and stakeholder communications.
• Handle multiple priorities and ad hoc requests within deadlines.
• Ensure confidential information is handled per policy.

Skills

Travel & Event Coordination

Communication & Customer Service

Organisation & Prioritisation

Attention to Detail

Problem Solving & Multitasking

Proficient in Microsoft 365

Job description

As Administrator, you will provide efficient and professional administrative support to ensure the smooth day-to-day running of the VINCI Building North West regional office. The role requires a proactive, organised individual with strong communication skills who can manage multiple tasks, support colleagues, and deliver a high standard of customer service to visitors and staff.

Administrative Support

• Coordinate travel, accommodation, and external meeting room bookings using a designated Travel Booking system.
• Manage meeting room schedules, proactively identifying and resolving booking conflicts.
• Maintain office stationery and kitchen supplies, monitoring stock levels and placing orders.
• Ensure office and communal areas are organised, tidy, and maintained to a professional standard.
• Manage the end-to-end DocuSign process for commercial and legal documentation, ensuring documents were correctly routed for approval and signature, compliance requirements are met, records are accurately maintained.
• Oversee the management of our internal electronic Contract Document Register and act as a key point of contact for the Commercial Teams and Commercial Director, providing support and guidance on CDR and DocuSign processes.
• Produce, update, format, and bind reports and business documents as required
• Process and track invoices accurately using company finance systems
• Maintain electronic records and filing systems.
• Support diary management, meeting coordination, and communication with internal and external stakeholders.
• Provide general administrative support, managing multiple priorities and responding to ad hoc requests within agreed deadlines.
• Ensure confidential information is handled appropriately and in accordance with company policies.

Key Skills

• Travel & Event Coordination
• Communication & Customer Service
• Organisation & Prioritisation
• Attention to Detail
• Problem Solving & Multitasking
• Proficient in Microsoft 365 Applications

Please Note: To be eligible for this opportunity, candidates must already possess the right to work in the UK. Visa sponsorship is not available for this position, and applications requiring sponsorship cannot be considered.

This is a crucial office based role, therefore applicants must be able to commute to the office in Widnes on a daily basis.

We are VINCI Building

Operating from our network of offices throughout England and Wales, VINCI Building delivers new build, refurbishment and associated fitout works, with particular expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors.

We focus on technical excellence and experience to sustainably deliver best value for our clients. We understand and respond to the challenges of the modern built environment.

Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources.

VINCI Building delivers complex projects and programmes, blending our corporate stability with the local knowledge our teams offer.

Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy.

Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process, please contact us directly.

VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.