Administrator

Switchrugby; West of England; On-site; GBP 8,000 - 9,000; Part time

Benefits offered by this job

Flexible hours

Office-based in Staple Hill

Job summary

Switch Mentoring and Switch Rugby in Bristol are looking for a part-time Administrator (15 hours/week, term-time only) to be the day-to-day backbone of both organisations. The role involves school liaison, mentor scheduling, safeguarding records, and parent communications, with flexible hours across the week.

The office is based in Staple Hill, Bristol. The role offers growth potential, a six-month probation, and is suitable for someone organised and proactive in a mission-driven team.

Qualifications

• Organised, calm under pressure and able to work independently.
• Experience supporting safeguarding processes and records is beneficial.
• Interest in youth work and community projects is helpful.

Responsibilities

• School liaison and mentor scheduling across the mentoring team.
• Back-office administration including DBS tracking and safeguarding records.
• Social media planning and parent/community communications.

Skills

Organisational skills

Communication

Self-motivation

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Flexible hours that work around your life.

About Us

Switch Mentoring and Switch Rugby are sister organisations based in Bristol, empowering people to reach their potential. Switch Mentoring delivers one-to-one and small-group mentoring for young people across Bristol and the surrounding area; Switch Rugby supports rugby development from grassroots through to academy level. We share a team, an office and a mission — and the new Administrator role will supportboth.

The Role

This is a brand-new role and a real opportunity to shape it. We’re looking for an organised, warm and self-starting Administrator to be the day-to-day operational backbone of both Switch Mentoring and Switch Rugby. You’ll work closely with the leadership team to keep everything running smoothly behind the scenes — from school liaison and mentor scheduling to safeguarding records, parent communication and socialmedia.

It’s 15 hours a week, term-time only, with the working pattern agreed flexibly across the week to suit you. The role is office-based in Staple Hill, Bristol. Because it’s a new role, there’s genuine scope for it to grow — both in hours and in scope — for the rightperson.

Hours 15 hours per week, term-time only (39weeks)

Working pattern Hours agreed flexibly across the week to suityou

Pay £13.10 – £13.75 perhour

Annual pay £7,663 – £8,043 per year, paid in 12 equal monthlyinstalments

Location Office-based, Staple Hill, Bristol

Contract Permanent, with a six-month probationperiod

Reports to Switch Mentoring / Switch Rugby leadershipteam

A genuinely new role with room to grow
as you grow withit.

Who We’re LookingFor

We’re looking for someone organised, calm under pressure, and genuinely interested in the work we do. You don’t need to come from a charity or sports background, but a real interest in young people and community work will help you settlequickly.

• Strong organisational skills and an eye fordetail
• Confident with Google Workspace (Gmail, Docs, Sheets, Drive, Calendar) and Microsoft Office (Word,Excel)
• Excellent written and verbal communication — comfortable representing us to schools, parents andpartners
• Discreet and trustworthy — you’ll be handling sensitive information about youngpeople
• Self-starter who can work independently and prioritise across two sisterorganisations
• Previous experience in youth work, school administration or the charitysector
• Familiarity with the rugby environment (clubs, league structures, agegroups)
• Experience with social media content scheduling and basic design tools (Canva orsimilar)
• Experience supporting safeguarding processes and record-keeping

What You’ll Do

• School liaison — first point of contact for the schools we workwith
• Mentor scheduling and diary management across the mentoringteam
• Help develop and deliver project-based work alongside our mentoring and coaching teams — we run a lot of work in this format and you’ll be central to making ithappen
• Safeguarding administration — keeping records up to date and supporting our processes (note: this is a back-office role, not front-facing with youngpeople)
• DBS tracking — managing renewal dates and chasingpaperwork
• Social media content scheduling and parent / communitycommunications
• Switch Rugby administrative support — fixtures, kit, registrationadmin
• General office administration: post, supplier orders, meetingcoordination

This is a back-office role and is not front-facing with young people, so an enhanced DBS is not required for the role.

Why This Role

• Flexible hours, agreed across the week to suit you — term-timeonly
• A first-of-its-kind role with real scope to shape how itgrows
• Hands-on involvement in project-based work alongside the mentoring and coachingteams
• Friendly, mission-driven team based in Staple Hill,Bristol
• Office-based with a supportive, close-knitteam

Closing date for applications: Tuesday, 30th June 2026.

Switch Mentoring and Switch Rugby are committed to creating a diverse, inclusive team that reflects the young people and communities we work with. We welcome applications from people of all backgrounds, regardless of race, ethnicity, religion, sex, gender identity, sexual orientation, disability, age, or socio-economic background. If you need any adjustments to the application or interview process, please let usknow.