Centre Administrator

Space Youth Services; Barnstaple; Hybrid; GBP 11,000 - 13,000; Part time

Job summary

Space Youth Services is recruiting a Centre Administrator to support our North Team across Bideford and Barnstaple. The role provides essential admin support to youth centres, manages records and acts as first point of contact for staff, visitors and contractors.

This 1-year fixed-term contract is 16 hours per week, with possible extra hours. Regular travel between sites is expected, and the post may include occasional weekend or evening duties to support events and training.

Qualifications

• Previous admin experience in a similar setting.
• Ability to manage records and documentation accurately.
• Good keyboard skills and attention to detail.

Responsibilities

• Provide admin support for Bideford and Barnstaple Youth Centre teams.
• Maintain records and HR/databases with accuracy.
• Serve as first point of contact for staff, externals and users.
• Liaise with cleaning and hygiene services for premises.
• Coordinate access for maintenance work and contractors.
• Handle clerical tasks: photocopying, ordering, stationery.
• Support personnel processes (absence, timesheets, leave, payroll).
• Assist with H&S checks and record keeping (meters, vehicles, buildings).
• Reception/telephone duties and mail handling.
• Cash-handling, banking, petty cash and tuck sales reconciliation.
• Process purchase orders and general finance duties as required.
• Manage enquiries and facility letting arrangements under supervision.
• Undergo training (anti-oppressive practice, GDPR, finance, ICT).
• Occasional weekend/evening work for training/staff meetings.
• Promote Space Youth Services values in all interactions.

Skills

Petty cash handling

Clerical/administrative experience

Attention to detail

Coordinating with facilities

Spreadsheets & Word

Willingness to learn new software

Job description

Do you want to help us unlock potential with young people and their communities?

Do you love a challenge?

We are looking to recruit to a one year fixed-term opportunity to work as our centre administrator for our North Team in Bideford and Barnstaple.

Note: This is fixed term as the current post-holder has themself secured a secondment opportunity as the ‘Premises and Facility Manager’ joining the Business Support Team and will be improving our capacity and capability in managing the physical assets needed to deliver a safe and quality youth work service.

About the job

Location: Bideford or Barnstaple - Regular travel will be required to both sites.

Employment Type: 1 Year Fixed-Term Contract

Hours: 16 hours per week (with the option to claim up to an additional 4 hours per week as demand/availability allows)

Interview Date: Thursday,17th September 2026

Job Ref: DYS355

About Space

We are an ambitious and innovative charity committed to ‘unlocking potential with young people and their communities’. Building on an established reputation of successful youth work and other services, Space is seeking to support even more young people by developing current and new services and increasing the scope of what we do.

Space’s core values are:

• Integrity - doing what's right even when no one is looking
• Respect - interacting with fairness, kindness and dignity
• Determination - we give people a second chance and a third, fourth
• Collaborative - doing great things together and with others
• Accountable - managing risk, taking responsibility and be accountable to each other and our stakeholders
• Dynamic - creating fun and a little bit of weirdness

What is the role

• To assist in the provision of effective administrative support for our Bideford and Barnstaple Youth Centre teams
• To assist in the maintenance of accurate record-keeping and service databases, including our Young Person’s membership database and HR systems.
• To provide an effective first point of contact and signposting for staff, externals and prospective service users.
• To serve as key point of liaison for cleaning and hygiene services in the premises
• To liaise with and coordinate premises access for companies undertaking maintenance and repair work.
• To provide routine administrative support such as photocopying, ordering and stationery issue
• To provide administrative support for some personnel processes (absence, return to work, timesheets, annual leave and payroll).
• To support with H&S and monitoring checks and record keeping (eg. meter readings) with respect to vehicles and buildings.
• Reception/Telephone calls and Incoming/outgoing mail
• Cash-handling and reconciliation; Banking, Petty cash and tuck sales change etc.
• Processing of purchase orders for authorisation, ordering of goods and general finance duties as required
• Enquiry management and administration of facility letting arrangements (under the direction of Locality Manager, Lead Youth Work Practitioner and Business Support Team)
• To undertake appropriate training (anti oppressive practice/personnel-related/GDPR/ finance and ICT)
• Any other duties commensurate with the grading of the post. This role may require occasional weekend and evening work (such as for training and staff meetings)
• To commit to and promote Space Youth Services Values when working with internal and external 'customers' and regardless of whether communicating via telephone, email or face to face.

About You:

• Petty cash handling & banking
• Clerical/administrative experience
• Strong attention to detail & keyboard skills
• Coordinating with facilities contractors (e.g., electricians, plumbers, hygiene services)
• Ability to create/use spreadsheets & word documents
• Willingness to learn new software (HR, Finance, Membership)

Space is an inclusive and learning organisation. Our employees should strive to achieve the best they can and must be committed to seeing the best in others

As part of our ambitions to improve equality and diversity, we would particularly welcome applications for this role from those who identify under any of the protected characteristics under the Equality Act 2010, which include race, age, disability, gender, religion or belief, and sexual orientation.

What We Offer

• Annual leave: 6 weeks for the first 5 years then increased to 7 weeks (pro-rata’d for part-time roles)
• Additional 3 Statutory days given between Christmas and new year plus bank holidays
• Pension contributions starting at 6% rising to 8% in the third year
• Employee assistance programme 24/7
• Casual dress code
• Continuous Professional Development: Formal and informal training opportunities
• Chromebook and work mobile

Deadline for applications is Sunday 13 September 2026. Interviews will be held on Thursday 17 September at Bideford Youth Centre, Kingsley Road, Bideford, EX39 2PF

Safeguarding Statement and Pre-Employment Checks

At SPACE, we work with young people and are fully committed to ensuring their safeguarding and welfare is a priority at all times. As part of our Safeguarding Policy and Procedures, all of our employees, contractors and volunteers will be expected to comply. Upon a conditional offer of appointment being made, all employees will also be required to satisfy our pre-employment screening process which will include:

An identity check (photo ID)

Receipt of satisfactory references cover for 3 years to current

Documentary evidence of right to work in the UK

A satisfactory Disclosure and Barring Service (DBS)