Administrator

Vertage; Tees Valley; On-site; GBP 12,000 - 17,000; Full time

Job summary

Vertage Inc. is seeking a diligent Administrator to join Lingfield Point, Darlington on a contract role until 31 December, with potential extension. The job involves indexing large volumes of files into a computerized database and supporting general office tasks.

Working 37.5 hours over five days, 8am–4pm, you will handle confidential data, perform data entry, barcode documents, and assist in quality checks. Training may lead to a 4-day compressed week in the future.

Qualifications

• IT and data entry experience with IT systems.
• Experience handling high volumes of files and documents.
• Commitment to confidentiality and data protection.

Responsibilities

• Inspect and analyze files and documents from solicitors’ offices.
• Determine ownership of files and documents.
• Enter data into a live database.
• Barcode files and documents.
• Sort, pack and scan files for storage.
• Ensure files are correctly recorded and meet quality standards.
• Maintain confidentiality at all times.
• Other tasks as required by business needs.

Skills

IT & Data Entry

Analytical skills

Attention to detail

Work under pressure

Teamwork

Process compliance

Manual handling

Job description

Type of Job: Contract until Dec 31st with possible extension

Location: Lingfield Point, Darlington, DL1 1AX

Hours: 37.5 hours per week, 5 days a week

Shifts: Monday – Friday 8am – 4pm with a 30-minute lunch break. On successful completion of training period, there may be the opportunity to work a 4-day compressed week.

Job Purpose

We are looking for a PC literate, skilled Administrator to work at Lingfield point, to identify and index large volumes of files and documents onto computerized database.

The offices are associated with warehouse environments and basic manual handling skills will be required to manage and move files and boxes of documents into various workstations within the office. However, this is not a warehouse picking/packing role, and a good level of IT skills are needed as you will be required to identify and index/enter large volumes of data from files and documents onto computerized databases.

Key Responsibilities

• To inspect and analyze the contents of files and documents recovered from solicitors’ offices.
• To determine ownership of files and documents
• To enter data and records onto a live data base
• To barcode individual files and documents
• To sort, pack and scan files into boxes in preparation for storage
• To ensure files are correctly recorded and ensure that quality control checks are carried out in accordance with agreed standards
• To ensure that all aspects of confidentiality are strictly observed
• Any other tasks which will be in line with customer and business needs

Key Skills

• IT and Data Entry skills
• Ability to analyze and process large volumes of work and meet targets
• Ability to work methodically, with attention to detail
• Ability to work accurately under pressure
• Ability to work as part of a team
• Ability to comply with process and procedures
• Ability to undertake a level of manual handling