Administrator

Collaborate Recruitment; Poole; On-site; GBP 18,000 - 21,000; Part time

Job summary

Collaborate Recruitment is seeking a temporary administrator for a week-by-week contract in Poole. The role supports a busy internal department, requiring quick learning, multitasking, and strong communication with suppliers and customers.

Ideal candidates will have experience in logistics, supply chain, purchasing, or sales administration, with advanced Excel skills and a detail-oriented approach to complex data.

Qualifications

• Experience in supply chain, logistics or similar roles.
• Advanced Excel skills and data handling.
• Able to communicate effectively with suppliers, customers and internal teams.

Responsibilities

• Process sales orders with accuracy and efficiency.
• Raise purchase orders promptly using business system data.
• Update company systems and share changes with the wider team.
• Capture and report data on product and supplier performance; ensure rebates are claimed.
• Prepare information and reports for supplier reviews and negotiations.
• Carry out additional duties as required.

Skills

Order processing

Excel

Communication

Organization

Attention to detail

Stakeholders coordination

Tools

ERP systems

Job description

We are looking to appoint a temporary administrator, in an ongoing, week by week contract for our client in Poole.

The ideal candidate will have strong administration experience, and ideally have worked within either Logistics, Supply Chain, Purchasing or a sales administration role.

The role will be supporting a very busy internal department, so the ability to pick things up quickly, and multi task, is essential.

You will also be working with internal teams, and dealing with customers and other third parties, so strong communication skills are required.

Duties may include:

• Processing Orders: manage and process sales orders whilst ensuring accuracy on data entries and efficiency
• Raise Purchase orders in a timely and efficient manner to departmental targets using the information provided by the business systems.Ensure supply partners provide purchase order acknowledgements. Review, challenge and elevate any issues.
• Update the company systems with relevant information and communicate changes to the wider business.
• Responsible for capturing and reporting data on product and supplier commercial performance. Ensuring supplier rebates are claimed in full.
• Preparing information & reports for supplier reviews and negotiations.
• Carry out any other additional duties as required

Ideal experience / Skills:

• Previous experience in supply chain, Logistics, Warehouse operations or similar operations roles would be ideal.
• Systems confident, with experience or working with various systems
• Excel proficiency to an advanced level.
• Detail oriented – keen attended to detail to manage complex supply chain data.
• Excellent communication skills. Able to work effectively with various stakeholders, including suppliers and procurement teams.
• Extremely disciplined to ensure processes are followed.
• Organised and structured approach to work.
• Ability to prioritise and work to deadlines.
• Product and supplier knowledge & interest

Our client is going through a period of growth, so there may be an opportunity for this to become a permanent position, or, if you are interested, you would then have the opportunity to apply for other internal positions as they arise.

This could therefore be a great long term prospect, but would equally suit someone looking for a stop gap, or temporary position