Administrator

Van Elle Limited; Knowsley; On-site; GBP 15,000 - 19,000; Part time

Benefits offered by this job

Company pension

Healthcare plan

Onsite training centre

Job summary

Van Elle Limited is seeking a proactive Administrator on a part-time basis to join the Work Winning Team. You will provide comprehensive administrative support across bids, tenders, and day-to-day operations, handling calls, emails, meetings, and data entry to keep the team running smoothly.

The role requires strong IT skills (Word, Excel, PowerPoint, Outlook), excellent communication, and meticulous attention to detail.

Qualifications

• Experience administering and using databases and report functions.
• Strong IT and numeracy skills with MS Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.

Responsibilities

• Provide administrative support across bids, tenders and day-to-day operations.
• Answer phone calls and direct callers appropriately.
• Handle correspondence via email promptly and professionally.
• Arrange meetings, book rooms and prepare agendas.
• Maintain filing systems and input data into computer systems.
• Prepare MI reports and keep records up to date.
• Support with travel arrangements and accommodation for team.
• Assist with processes like PQQs and enquiry portals.

Skills

Admin skills

MS Office

Data entry

Communication

Organisational skills

Attention to detail

Education

Experience in admin/calendaring

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Administrator - Part Time

Are you an organised and proactive Administrator looking for a part-time opportunity where you can make a real impact? Join our Work Winning Team and play a key role in keeping our busy team running smoothly, providing comprehensive administrative support across bids, tenders and day-to-day operations.

What you'll be doing:

• Interact professionally with all people within the company and our customers.
• Answer telephone calls and direct callers to the appropriate contact point.
• Receive and respond to correspondence including email messages in a timely and professional manner.
• Arrange meetings ensuring all parties receive the necessary information, including booking meeting rooms and preparing meeting agendas.
• To manage the set up and maintenance of filing systems to ensure they are accurate and user friendly.
• Support Directors, managers, and commercial staff with the process of making bids, tenders, and accounts.
• Make travel arrangements and book accommodation for team.
• Utilise our computer systems to data input, create and update records.
• Prepare Management Information (MI) reports and documents (eg. Enquiry data, key customer accounts, sales data etc.)
• Work as part of a flexible team, undertake a range of the functions and responsibilities that meet the needs of division / company.
• Assist with processes such as PQQ's, enquiry portals, booking in enquiries to the CRM etc.
• Conduct self in a way that reflect and promotes the Van Elle company values.
• Understand and act in accordance with Van Elle's policies and procedures.
• Any other tasks that you may reasonably be required to undertake.

Who we're looking for:

• Experience of administering and using databases and associated report functions
• Strong IT and numeracy skills, with experience in using Microsoft Word, Excel, PowerPoint and Outlook
• Personable with strong communication and relationship building capabilities across all levels of the business.
• Practical, logical, and able to solve problems quickly
• Excellent written and verbal communication skills.
• Experience of developing and maintaining high standard/quality office management systems.
• Strong organisational skills.
• High level of attention to detail and accuracy.
• Ability to work under pressure

Other Requirements:

• Eligible to work and live in the UK.
• Flexibility to travel in the UK. (Not essential)
• A full driving licence, that is valid in the UK (Not essential)

What you'll get in return:

• Competitive salary (pro rata) depending on experience.
• Hours of work are 9.30am - 2.30pm, Monday to Friday, however flexibility is required
• 25 days holiday plus bank/public holidays (pro rata).
• Permanent position
• Benefits include access to Company pension and Healthcare Cash Plan with family option.
• Onsite Training Centre offers ongoing training and development opportunities.
• Access to our 24-hour confidential employee support line