Administrator

Allscreens Nationwide Ltd; Kidlington; On-site; GBP 21,000 - 27,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking an administrator to provide clerical and operational support within the service. You will perform data entry, filing, scanning, and document preparation under supervision, while maintaining compliant records and handling confidential information.

The role emphasizes professional communication with patients and staff, accurate record-keeping, and adherence to GDPR and NHS governance policies as part of a supportive team.

Qualifications

• Experience with routine clerical tasks such as filing, photocopying, scanning.
• Strong data entry and record-keeping skills.
• Ability to handle confidential information in line with GDPR and NHS policies.
• Proactive team player with willingness to learn.

Responsibilities

• Provide routine clerical and administrative support to ensure the effective running of the service.
• Maintain accurate records, documents, and filing systems in line with NHS policies.
• Handle enquiries from patients, callers and colleagues in a courteous manner.
• Ensure confidentiality and data governance compliance in daily tasks.

Skills

Data entry

Filing

Communication

Document management

Job description

Role Accountabilities Administrative & Operational Support Provide routine clerical and administrative support to ensure the effective running of theservice. Accurately complete basic administrative tasks such as filing, photocopying, scanning, anddata entry. Assist with the preparation of documents, reports, spreadsheets, and presentations underguidance from senior staff. Information Management Maintain accurate and well-organised records, documents, and filing systems. Ensure information is updated promptly and stored in accordance with organisational andNHS policies. Handle all data responsibly, ensuring confidentiality, accuracy, and compliance with dataprotection and governance standards. Communication and Coordination Provide courteous, professional, and timely responses to internal and external enquiries,including patients, callers, and colleagues. Support clear communication within the team by relaying messages, sharing informationappropriately, and maintaining effective channels of contact. Act as a helpful first point of contact for telephone calls, emails, and general enquiries. Confidentiality, Compliance & Governance Manage sensitive information appropriately, following confidentiality requirements, dataprotection regulations (e.g., GDPR), and NHS governance policies. Follow organisational procedures to maintain compliance and support safe, high-qualityservice delivery. Team Contribution & Professional Development Work collaboratively with colleagues, contributing to a positive, supportive team environment. Show willingness to learn, adapt to new administrative systems and tools, and develop skillsas required. Support the wider team to achieve service objectives efficiently, demonstrating reliability anda proactive approach to tasks.

Oxford University Hospitals NHS Foundation Trust