Administrator

Recruitment Services UK; Harrow; On-site; GBP 20,000 - 30,000; Full time

Benefits offered by this job

Holiday pay

Training & development

Regular supervision

Job summary

Thrive Fostering in Harrow is seeking a motivated Administrator to provide essential support to the operational and social work functions.

You will handle general office tasks, DBS checks, record-keeping and data entry, and assist with recruitment and assessment of foster carers.

This role is office-based with a strong emphasis on confidentiality, GDPR compliance, and collaborative teamwork.

Qualifications

• Proven experience in an administrative role in social care, education, or healthcare.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams).
• High level of attention to detail and accuracy.
• Ability to handle confidential information professionally.
• A proactive, flexible, and team-oriented approach.
• Commitment to safeguarding and promoting the welfare of children and young people.

Responsibilities

• Providing general office and clerical support to the team
• Managing incoming and outgoing correspondence (emails, calls, post)
• Coordinating panel meetings, minute taking, and document distribution
• Maintaining accurate and confidential records and filing systems
• Assisting with data entry and updating the fostering management system
• Supporting the recruitment and assessment process of foster carers
• Handling DBS checks, reference requests, and training records
• Ordering office supplies and maintaining stationery/equipment
• Supporting compliance and audits through accurate document control
• Maintaining confidentiality in accordance with GDPR and safeguarding policies

Skills

Administrative experience

Communication skills

Organisation

Microsoft Office

Attention to detail

Confidentiality

Team player

Safeguarding

Tools

CHARMS

Mosaic

Job description

Administrator

Location: Harrow, Office-based

Salary: Competitive Salary

Contract: Full-time / Part-time

Reports to: Manager

About Us

At Thrive Fostering, we are committed to transforming the lives of children and young people through high-quality foster care. As a small but growing independent fostering agency, we pride ourselves on providing a warm, professional, and responsive environment for carers, staff, and most importantly the children in our care.

We are now seeking a motivated and highly organised Administrator to join our team and provide essential support to the operational and social work functions of the agency.

Job Description Key Responsibilities

• Providing general office and clerical support to the team
• Managing incoming and outgoing correspondence (emails, calls, post)
• Coordinating panel meetings, minute taking, and document distribution
• Maintaining accurate and confidential records and filing systems
• Assisting with data entry and updating the fostering management system
• Supporting the recruitment and assessment process of foster carers
• Handling DBS checks, reference requests, and training records
• Ordering office supplies and maintaining stationery/equipment
• Supporting compliance and audits through accurate document control
• Maintaining confidentiality in accordance with GDPR and safeguarding policies

Person Specification What We re Looking For

Essential:

• Proven experience in an administrative role (ideally in a social care, education, or healthcare setting)
• Excellent written and verbal communication skills
• Strong organisational and time-management abilities
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams)
• High level of attention to detail and accuracy
• Ability to handle confidential information sensitively and professionally
• A proactive, flexible, and team-oriented approach
• Commitment to safeguarding and promoting the welfare of children and young people Desirable:
• Experience working in a fostering, social care or not-for-profit environment Familiarity with fostering panel processes or compliance
• Knowledge of data protection and GDPR requirements
• Experience using fostering or care management software (e.g. CHARMS, Mosaic)

What We Offer

• A supportive and friendly team environment
• Opportunities for training and development
• Regular supervision and peer support
• Holiday pay

Thrive Fostering is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. The successful applicant will be subject to an enhanced DBS check and satisfactory references.