Administrator

OCS; Greater London; Híbrido; GBP 12.398.000 - 17.909.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

OCS Academy learning opportunities

Hapi app discounts

Wagestream access

Descripción de la vacante

OCS UK & Ireland is seeking a capable Administrator to support front-of-house operations at Willesden Centre For Health & Care on a zero-hours contract.

You will handle recruitment coordination, document management, reporting and stakeholder queries in a busy facilities management environment. Excellent IT skills and attention to detail are essential, with a proactive, professional approach.

Formación

• NVQ Level 3 in Administration or equivalent qualification/experience.
• Experience in busy administrative/office environments.
• Right to Work in the UK and willingness to undergo a DBS check.
• Excellent IT skills and ability to support PowerPoint presentations.

Responsabilidades

• Support recruitment activities, including resourcing, arranging interviews, managing offers, vetting and start dates
• Raise purchase orders and ensure accurate receipting of goods
• Take and record meeting minutes, ensuring accurate documentation where required
• Support the preparation of monthly KPI reports and presentations
• Handle telephone and email queries, providing timely and professional responses
• Respond to staff enquiries (e.g. parking permits, general queries)
• Maintain accurate records and ensure all administrative processes are completed in line with company procedures

Conocimientos

Organisational skills

Communication skills

Proactive approach

Attention to detail

Teamwork

Educación

NVQ Level 3 in Administration

Herramientas

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Descripción del empleo

About The Role:

Days of Working: This position will be based at Willesden Centre For Health & Care, working as a Casual worker - on Zero hours contract working in front hours as receptionist. Shifts are between7.30amto 8pm.

As an Administrator at OCS, you will play a key role in supporting the smooth and efficient running of day-to-day operations. You will be responsible for a wide range of administrative tasks, including recruitment coordination, document management and stakeholder support, ensuring processes are delivered accurately and in line with company standards.

This is a fast-paced and varied role, offering an excellent opportunity to further develop your administration and organisational skills within a professional Facilities Management environment.

As part of your role, your key responsibilities will include, but are not limited to:

• Support recruitment activities, including resourcing, arranging interviews, managing offers, vetting and start dates
• Raise purchase orders and ensure accurate receipting of goods
• Take and record meeting minutes, ensuring accurate documentation where required
• Support the preparation of monthly KPI reports and presentations
• Handle telephone and email queries, providing timely and professional responses
• Respond to staff enquiries (e.g. parking permits, general queries)
• Maintain accurate records and ensure all administrative processes are completed in line with company procedures

The ideal candidate should meet the following criteria:

• Right to Work in the UK and willingness to undergo a DBS check.
• NVQ Level 3 in Administration or equivalent qualification/experience.
• Experience working in a busy administrative or office environment
• Strong organisational skills, with the ability to manage multiple tasks and priorities
• Advanced IT skills, including Microsoft Word, Excel and Outlook
• Ability to support or create PowerPoint presentations
• Excellent attention to detail and accuracy
• Strong communication skills, with the ability to interact with a range of stakeholders
• A proactive, reliable and professional approach to work

Why join OCS?

OCS are ranked 36th on Glassdoor’s Best Companies to Work For in 2025, reflecting our commitment to creating a workplace where our colleagues feel supported and valued.

We are passionate about developing our people. Through the OCS Academy, you’ll have access to learning opportunities that support your personal development and career progression.

With the Hapi app, you can access a wide range of discounts, rewards and wellbeing resources.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

Award-Winning Employer

Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

Digital Learning

The OCS Academy offers digital courses and resources to help you build skills and grow your career.

Retail Perks

With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth

600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Flexible Pay

Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.