Administrator

Royal College of Physicians; Greater London; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

Royal College of Physicians in London seeks an Administrator for the Specialist Registrations Team. The role supports medical trainees from recruitment through training completion and entry onto the GMC Specialist Register.

You will work with the Head of JRCPTB and a team to deliver high-quality customer service by phone, email and in writing, ensuring accurate information and smooth processes for trainees.

Qualifications

• Exceptional interpersonal and networking skills.
• Clear, confident communication by phone, in person, and in writing.
• Proficient with Word, Excel and Outlook.
• Strong planning and organisational abilities.
• Ability to identify service improvements and implement them.
• Ability to work autonomously.
• Previous office administrative experience.
• Knowledge of UK Postgraduate Medical Education desirable.

Responsibilities

• Coordinate and deliver support services across the team.
• Provide recommendations for entry onto the GMC Specialist Register on successful completion of training and respond to trainee enquiries.
• Offer excellent customer service via telephone, email and correspondence.
• Contribute to wider team communications, FAQs and website updates.

Skills

Interpersonal skills

Networking

Telephone communication

Written communication

Planning and organization

Autonomy

Office administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.

£26,417 per annum

London, hybrid homeworking (minimum 6 days a month in office).

Temporary Contract - 12 month fixed term contract

Working hours - Full time (35 hours per week). Standard working hours between 9am - 5pm.

The Federation of Royal Colleges of Physicians based in the UK and with an international reach is a collaboration between the Royal College of Edinburgh, Royal College of Physicians and Glasgow and Royal College of Physicians. Collectively the colleges represent 50,000 physicians worldwide. For physicians in the UK and globally, the colleges provide an invaluable professional network, opportunities to share best practice and ongoing educational opportunities.

The Federation develops and delivers services to support doctors at every stage of their careers, including:

• Examinations (Membership of the Royal Colleges of Physicians of the UK - MRCP(UK))
• Training (Joint Royal Colleges of Physicians Training Board - JRCPTB)
• Continuing Professional Development (CPD)

The Joint Royal Colleges of Physicians Training Board (JRCPTB) is looking to recruit an Administrator in its Specialist Registrations Team. This is an exciting opportunity providing support to medical trainees from recruitment to completion of training and entry onto the GMC Specialist Register. You'll be working as part of a team with the full support of the Head of JRCPTB.

Key responsibilities

• Working with doctors in training, Specialty Advisory Committees, Medical Directors and Associate Medical Directors to coordinate and pro-actively deliver support services across the team including:
• Recommendations for entry onto the GMC Specialist Register on successful completion of specialty training and general trainee enquiries
• Providing excellent customer service dealing with enquiries by telephone, email and correspondence
• Actively contributing to wider team communication / FAQs / website updates

About You

• Exceptional interpersonal and networking skills
• Ability to provide clear and confident telephone, face to face and written correspondence in a customer-trainee service delivery environment
• Proficient in the use of features of a range of software products relevant to work including Microsoft Word, Excel and Outlook
• Demonstrates excellent planning and organisational skills
• Identifying service improvements, offering suggestions for implementation and translating ideas into action
• Demonstrates the ability to work autonomously
• Prior experience in an office administrative role
• Knowledge of UK Postgraduate Medical Education is desirable

For more information about the role please view the job description downloadable at the bottom of this page.

Closing date: 17 August 2026

Interviewing date: ongoing

Please note, we will be reviewing applications as they are received. Interviews may be arranged, and the role may be filled before the advertised closing date. Early applications are therefore encouraged.

The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.

The RCP is all about our people - our members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st-century medical workforce and the diverse population of patients we serve is a priority for us.

Who we are

The Royal College of Physicians (RCP) is a rewarding and friendly place to work with an incredible history, dating back to our foundation in 1518 by King Henry VIII. We are a professional membership body for physicians - doctors who work in hospitals - with over 40,000 members in the UK and around the world working to improve patient care and reduce illness. Our activities focus on educating, improving and influencing for better health and care