Administrator

Vertage Inc.; Glasgow; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Vertage Inc. in Glasgow is seeking a Contract Operations Administrator to join the CIB Legal team on a six-month, Inside IR35 basis.

The role focuses on administering contract data within the firm’s master agreements and netting repository, supporting the execution process for new master agreements and amendments, with an expectation of 50% office presence. You will manage data entries, tagging of reference codes, and perform data quality checks, while coordinating with Legal and other

Qualifications

• Experience with contracts or contract data is advantageous.
• Strong administrative, organisational and time-management skills.
• Advanced MS Office literacy; VBA/automation and SharePoint is a plus.
• Excellent attention to detail and quality focus.
• Clear written and verbal communication.
• Team player with a proactive approach.
• Good risk awareness and sound judgement.
• Ability to work calmly under pressure with competing priorities.

Responsibilities

• Enter and maintain contract data in the repository after master agreements.
• Tag internal reference codes linked to master agreements.
• Perform data quality controls including four-eyes checks.
• Respond to contract data queries from Legal and stakeholders.
• Support system IT development, testing and feedback.
• Administer execution of new agreements and amendments, including signatures.
• Support management reporting and MI packs for Legal.
• Provide cover for other team administrators.

Skills

Administrative skills

Organisational skills

Time management

Attention to detail

Communication skills

Risk awareness

Team player

Calm under pressure

Contract data experience

Tools

MS Office

VBA/Automation

SharePoint

Job description

Contract Operations Administrator – 6 Month Contract (Inside IR35) – Glasgow

A leading global investment bank is seeking a Contract Operations Administrator to join its CIB Legal team on an initial 6-month contract basis (Inside IR35). Based in Glasgow with 50% office presence required.

This role provides vital administrative support to the Derivatives Legal team, managing contract data within the firm's internal master agreements and netting repository system, and supporting the execution process for new master agreements and amendments.

Key responsibilities:

• Contract data entry and maintenance in the repository system following execution of master agreements and amendments
• Tagging/un-tagging of internal reference codes linked to master agreements (e.g. for funds and technical accounts)
• Data quality controls, including 4-eyes checks and periodic control sample testing
• Handling queries on contract data from Legal and other stakeholders
• Supporting system IT development, user testing and feedback
• Administering execution of new agreements and amendments, including signature application
• Supporting management reporting and MI packs for Legal
• Providing cover/backup for other team administrators

Essential skills & experience:

• Strong administrative, organisational and time-management skills
• Previous experience working with contracts or contract data (advantageous)
• Advanced MS Office literacy (Excel, Word, PowerPoint, Outlook); VBA/automation and SharePoint experience a plus
• High attention to detail and strong quality focus
• Clear written and verbal communication skills
• Team player with a collaborative, proactive approach
• Good risk awareness and sound judgement
• Ability to work calmly under pressure and manage competing priorities