Administrator

ACS International Schools; Cobham; On-site; GBP 23,000 - 32,000; Full time

Job summary

ACS International Schools is seeking an Administrator to join the Office Administration Team at the Hillingdon Campus in Uxbridge. You will support students, parents, staff and leaders to keep day‑to‑day operations efficient and well organized.

The role is based on site in the UK with 35 hours per week, Monday to Friday, during term-time weeks. Experience in administration, strong Microsoft Office and Google Workspace skills are essential, with A Level or equivalent education preferred.

Qualifications

• Experience in an administrative or comparable support role.
• Experience in a school or education environment preferred.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Monitor and administer student attendance and follow ACS policies.
• Communicate with parents regarding attendance and administrative matters.
• Support Senior Leadership Team with diary coordination and visitor arrangements.
• Provide administrative support for student programmes and activities.

Skills

Organised

Communication

Time management

Team player

Education

A Level or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Google Workspace

Job description

ACS International Schools | Hillingdon Campus, Uxbridge

Are you an organised, proactive administrator who enjoys a varied role and working with people?

ACS International Schools is looking for an Administrator to join our busy and welcoming Office Administration Team at our Hillingdon Campus in Uxbridge.

This is a varied role that sits at the heart of school life. You will provide essential administrative and operational support to students, parents, staff and school leaders, helping to ensure the day‑to‑day running of the school is efficient, responsive and well organised.

What will you be doing?

Your responsibilities will include:

• Monitoring and administering student attendance, following ACS policy and identifying patterns or concerns that require follow‑up.
• Communicating with parents regarding attendance and other day‑to‑day administrative matters.
• Supporting the Senior Leadership Team with administration, diary coordination and visitor arrangements.
• Providing administrative support for student programmes and activities, including student council, service initiatives and the Duke of Edinburgh Award.
• Providing backup support to the School Nurse and undertaking First Aid training as required.
• Supporting a wide range of school events, including award ceremonies, careers events and parent information meetings.
• Coordinating catering and other logistical arrangements for events.
• Supporting the preparation and distribution of weekly student and staff bulletins.
• Providing flexible administrative cover across the school, including Reception when required.
• Coordinating annual student locker allocation and responding to student queries.
• Maintaining accurate records and handling sensitive information with a high degree of confidentiality.
• Working collaboratively with colleagues across the school to provide an excellent service to our students, parents and wider community.

No two days are likely to be quite the same, so this role would suit someone who enjoys variety, can manage competing priorities and is happy to step in and help wherever needed.

About you

You will already be based in the UK and have experience in an administrative or comparable support role and ideally some experience within a school or education environment. You will be confident using Microsoft Office, particularly Outlook, Excel and Word, as well as Google Workspace .

We are looking for someone who is:

• Highly organised, accurate and able to manage competing priorities.
• A confident and professional communicator, both verbally and in writing.
• Calm and composed when dealing with challenging or unexpected situations.
• Proactive, resourceful and able to use their initiative.
• Discreet and able to handle confidential and sensitive information appropriately.
• Approachable and comfortable working with students, parents, staff and visitors from a wide range of backgrounds.
• Flexible and collaborative, with a genuine commitment to providing excellent customer service
• Based in/has Right to Work Status in the UK
• You will also be educated to at least A Level or equivalent .

Why ACS?

ACS International Schools is a diverse, international community where students and colleagues from around the world come together. Our Hillingdon Campus is a vibrant school environment where your contribution will make a real difference to the experience of our students, families and staff.

If you enjoy being the person who keeps things moving, solves problems and makes sure people receive the support they need, we would love to hear from you.

Safeguarding:

ACS International Schools is committed to inclusion across race, gender, faith, identity and abilities. We believe that diversity strengthens our community and helps us fulfil our purpose, realise our vision and exemplify our values.

ACS is also committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All appointments are therefore subject to satisfactory pre‑employment checks, including an enhanced DBS check with barred list check, satisfactory references, prohibition checks and overseas checks where applicable. In line with Keeping Children Safe in Education (KCSIE), we may also carry out online searches on shortlisted candidates.

Role details

Location: Vine Lane, Uxbridge, UB10 0BE

Start date: As soon as possible

Hours: 08:00-16:00, Monday to Friday, 35 hours per week

Contract: Permanent, term time only, 45 weeks per year

Closing date: 25th October 2026