Administrative Support Assistant

Sussex Police; Horsham; On-site; GBP 24,000 - 30,000; Full time

Job summary

Sussex Police is seeking an ASA to join the Horsham Iris safeguarding team. The role supports investigations into children and vulnerable adults, handling redaction, evidence preparation and file management.

The successful candidate will assist DC/PIP2 and PCs, prepare materials for CPS and court, and work within GDPR guidelines. The post is full time, Mon-Fri 0800-1600hrs, with scope for flexible hours and training.

Qualifications

• Able to work calmly, methodically and accurately, under pressure and with minimal supervision.
• Strong attention to detail and organisational skills to meet strict timescales.
• Good written and oral communication, professional with enquiries.
• Experience of working in a team and contributing to unit objectives.
• Understanding of GDPR and management of confidential information.
• Experience with databases and spreadsheets and creating management information.
• Able to produce clear, legible data reports and evidential statements.
• Willing to undertake training to become proficient in IT and multimedia systems.
• Able to attend court if required and account for actions undertaken to generate exhibits.

Responsibilities

• Assist with investigations for children and adults in Horsham Iris team.
• Redact CADS/Custody records and label case files accurately.
• Clip videos and send links to victims and witnesses to upload evidence.
• Assist with file builds and casefile organisation under direction of the OIC.
• Prepare files for CPS and court and support with safeguarding procedures.
• Work with NICE and safeguarding colleagues as part of the team.

Skills

Calm under pressure

Attention to detail

Organisational skills

Written and verbal communication

GDPR compliance

MS Office

Data reporting

Evidence handling

Court readiness

Teamwork

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Adobe

Job description

Division / Department - Public Protection

Grade - Grade 7

Status - Full Time

Contract Type - Permanent

Politically Restricted - No

Location - Horsham

The starting salary for this role will usually be at the bottom of the salary range and will be pro‑rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

The Role & Key Responsibilities

In this role you will be part of the Horsham Iris team, assisting wtih both children and adult investigations.

Iris is a newly formed team having only been created in May 2025. Iris Horsham is a small team of dedicated and enthusiastic people who are all passionate about working with and safeguarding our most vulnerable people. The cases that come through the team and go to CPS for charge include a huge amount of evidence and third party material which plays a vital role within any charging decision, as well as the creation of safety plans.

The team have a close working relationship with the MASH and our colleagues within children and adults services.

The ASA role is going to be vital in assisting and supporting the DC/PIP2 and PC's with taskings and preparing the files for CPS and court.

The job will include redacting CADS/Custody records /Signs for the case files, working with NICE and ensuring that we labelling correctly, clipping videos and sending out links to victims and witnesses to upload evidence.

ASA's will also be assisting with File Builds and Casefile organisation with direction of the OIC. This will be an exciting opportunity for someone to join the team and build a skill set based within a specialist area of safeguarding.

The work we do does involve offences against children and adults and therefore an understanding of the sensitivity of this type of work is required. The team is supportive and when jobs come in there is a very much 'working together' attitude which is essential within this type of investigations.

The role is full time and will be a Mon-Fri 0800-1600hrs, but flexible working can be discussed.

The full ASA job description is attached to the application to view, however if any questions regarding the role and the team please make contact with DI Lindsay Russell - [e-mail]

Skills & Experience

Able to work calmly, methodically and accurately, using own initiative, while under pressure and with minimal supervision. Strong attention to detail.

Excellent organisational skills with the ability to prioritise own workload and work within strict timescales.

Good written and oral communication skills, including the ability to respond to correspondence and enquiries in a professional and courteous manner.

Experiencing of working in a team and contributing to unit objectives.

Able to understand and comply with the requirements of GDPR and the management of confidential information.

Experience of working with databases and spreadsheets and of creating and analysing management information.

Able to produce clear, legible, concise and accurate data reports.

Proficient in all Microsoft applications including Outlook, PowerPoint, Excel, Word and Adobe.

Able to complete evidential statements detailing activities undertaken in relation to the redaction of evidence.

Willing and able to undertake training to become proficient in using additional IT and multimedia systems that are essential to the role.

Be willing, if required, to attend court and account for actions undertaken to generate exhibits

Have the personal resilience to handle material of a sensitive and/or distressing nature.

Why Work With Us?

We are a small and enthusiastic team who are looking for someone with equal passion and commitment to join our team. Working with the Child and Adult safeguarding arena is very rewarding and requires the ability to work within that grey area, but always with the focus on the child and adult.

Diversity Statement

We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti‑racist police service. We promise to challenge injustice, ensure fairness and to uphold anti‑racist principles in both our organisation and our communities. For more information, you can read our full anti‑racism statement here.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police.

Additional Information

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self‑employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are:

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non‑collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment