Administrative Support

Jacobs; Loughborough; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading company in project management is seeking an Administrative Support professional in Loughborough. The successful candidate will handle day-to-day activities, organize meetings, and ensure smooth communication within the team. This role promises a dynamic work environment with opportunities for professional development and work-life balance.

Benefits

Free single medical cover

Family-friendly benefits

Reimbursement towards professional development

Flexible working hours

Qualifications

• Experience in administration with strong organisational skills required.
• Proficient in Microsoft Office applications.
• Ability to manage tasks efficiently under pressure.

Responsibilities

• Manage schedules and office communications.
• Coordinate administrative activities for project teams.
• Ensure compliance with company policies and procedures.

Skills

Discretion & trustworthiness

Strong organisational skills

Strong communication skills

Interpersonal skills

Ability to multi-task

Competency in Microsoft Office

Job description

Social network you want to login/join with:

Administrative Support - (EST0004QP)

Your Impact:

We’ll inspire and empower you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. We offer an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients and communities.

People are our greatest asset, and we offer a competitive package to retain and attract the best talent.

In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family-friendly benefits such as enhanced parental leave pay and free membership of employee assistance and parental programs, plus reimbursement towards relevant professional development and memberships. We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.

Work-life balance and flexibility are key focus areas for us. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.

About the Opportunity

This role will be responsible for administrative requirements in support of the Project Team, ensuring efficient administration and delivery of activities across the project, as well as the business.

• Management of day-to-day activities, schedules, notice boards.
• Arranging meetings, understanding and actioning from meetings and requirements.
• Coordinating and communicating activities for the office.
• Liaising with departments and disciplines for administration requirements.
• Filing.
• Ensuring any concerns are delegated to the correct discipline manager.
• Organising documents, photocopying, collation of material.
• Complying with company policies, procedures and instructions.

Here's What You'll Need:

Qualifications and Experience:

• Discretion & trustworthiness.
• Strong organisational and logistical skills and experience.
• Strong communication, interpersonal and influencing skills to provide an agile and flexible service.
• Ability to work across organisations.
• Ability to multi-task and work under own initiative.
• Able to work under short term pressure to resolve emerging issues in a timely and responsive manner.
• Be competent in using all Microsoft Office applications.

Any offer of employment will be strictly subject to the relevant security requirements for the role being met. This means that you will need to have, or be able to obtain, Baseline Personnel Security Standard (BPSS) clearance and either Security Check (SC) or Developed Vetting (DV) clearance. The security clearance process may require non-British nationals or dual nationals (i.e., those with British and another nationality) to be subject to additional evaluation, depending on nationalities held and the nature of the work to be carried out.