Administrative Support

Pearson; Camberley; On-site; GBP 25,000 - 32,000; Full time

Job summary

Pearson is looking for an organized Administrator to support the delivery of apprenticeship programmes at Gibraltar Barracks in Camberley. The role includes maintaining learner records, managing inquiries, and ensuring compliance.

We seek someone detail-oriented with strong communication skills and the ability to work in a fast-paced environment. A full UK driving license is necessary due to site travel requirements.

Qualifications

• Previous administrative experience in a busy environment.
• Confident IT skills including Microsoft Word and Excel.
• Ability to travel regularly between sites; a full UK driving license is required.

Responsibilities

• Support the preparation and processing of documentation for funded learners.
• Maintain accurate learner records across systems such as One File and Edexcel.
• Manage incoming calls, post, and general enquiries.

Skills

Organizational skills

Attention to detail

Microsoft Word

Microsoft Excel

Communication skills

Tools

One File

Job description

About the Role

We are looking for a proactive and organised Administrator to support the delivery of apprenticeship programmes within Pearson TQ.

In this role, you’ll provide essential administrative and operational support to ensure learners are onboarded, tracked, and supported throughout their journey. You’ll work closely with internal teams to maintain accurate records, support compliance requirements, and ensure a smooth and positive learner experience.

This is a great opportunity for someone who enjoys working in a fast-paced environment and wants to play a key role in delivering high-quality learning support.

Location & Work Setup

This role is based at Gibraltar Barracks, Minley Road, Camberley, Surrey (GU17 9LP) and involves regular travel between sites to support operational delivery.

Your Key Responsibilities

Learner Administration & Compliance

• Support the preparation and processing of documentation for funded learners (IDev / ESFA).
• Maintain accurate learner records across systems such as One File and Edexcel.
• Process registrations, reviews, achievements, and leaver documentation in a timely manner.
• Ensure all learner files (electronic and paper-based) are accurate and up to date.
• Support apprenticeship certification processes, including issuing certificates and related communication.

Learner Support & Operations

• Assist with or deliver learner inductions where required.
• Support Functional Skills administration and related activities.
• Provide administrative support to coordinators and wider teams.
• Assist with auditing and compliance activities.

General Administration

• Manage incoming calls, post, and general enquiries, directing them appropriately.
• Take meeting minutes and support team meetings as required.
• Monitor and manage stationery supplies and process orders.
• Support archiving and record management activities.

Team & Operational Support

• Work collaboratively with colleagues across departments to support delivery.
• Contribute to team meetings and share good practice.
• Support the implementation of operational improvements and process changes.

What We’re Looking For

Essential Skills & Experience

• Previous administrative experience in a busy environment.
• Strong organisational skills with excellent attention to detail.
• Confident IT skills, including Microsoft Word and Excel.
• Strong communication skills and ability to engage with a range of stakeholders.
• Ability to manage workload effectively and meet deadlines.
• Confidence to support or deliver learner inductions.
• Ability to travel regularly between sites as part of the role; a full UK driving license is required due to the nature of this position.

Desirable Skills & Experience

• Knowledge of apprenticeship programmes and processes.
• Experience using systems such as One File.
• Experience working in an education or training environment.

Why Join Pearson?

At Pearson, our purpose is to help people make measurable progress in their lives through learning.

You’ll be part of a supportive team delivering apprenticeship programmes that make a real difference to learners’ futures.

Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing [e-mail].