Administrative Specialist

University of Wisconsin - Parkside; Wood Road; On-site; USD 55,000 - 63,000; Full time

Job summary

An established educational institution is seeking an Administrative Specialist to enhance its Professional and Continuing Education department. This role offers a collaborative environment where you can apply your financial management skills and analytical thinking to support ongoing educational programs. You'll be responsible for budget oversight, data analysis, and administrative coordination, contributing to the success of lifelong learning initiatives. Join a vibrant community dedicated to empowering students and fostering personal growth while enjoying a comprehensive benefits package.

Benefits

Health Insurance

Retirement Plan

Professional Development Opportunities

Flexible Work Hours

Employee Engagement Activities

Qualifications

• 3+ years of experience in administrative and financial management.
• Experience managing department budget and grants.

Responsibilities

• Assist with financial and HR-related tasks.
• Analyze data and trends for effective decision-making.
• Prepare annual and quarterly budget reports.

Skills

Financial Management

Analytical Thinking

Administrative Coordination

Education

Bachelor's Degree in Business Administration

Tools

Workday

CRM Platforms

Job description

About the University of Wisconsin-Parkside

Since its founding in 1968, the University of Wisconsin-Parkside has been a trusted partner for the region's higher educational needs, empowering students to thrive, advancing applied knowledge, and developing talent for the future. The university offers undergraduate and graduate degrees, as well as certificates and pre-professional programs, designed to foster personal and professional growth through real-world and impactful learning experiences. With over 30,000 alumni-nearly 60 percent of whom were the first in their families to earn a degree-UW-Parkside reflects and celebrates the vibrant diversity of our world. Our beautiful campus, located in the dynamic Chicago-Milwaukee corridor, offers unmatched access to world-class internships, professional networks, and endless career-building opportunities, placing students at the center of it all.

UW Parkside is a great place to start or enhance your career and is part of the UW System. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer good benefits and an opportunity to get involved in community projects and employee engagement activities. We are certainly proud of its diverse student body in the UW System. We work together to help our students, staff and faculty thrive. Find out why Parkside is where you belong.

Position Title: Administrative Specialist

Employment Type: Full Time Academic Staff Appointment

Reports To: The Director of Professional and Continuing Education

Full Time Pay Range: $55,000 - $63,000

The Administrative Specialist is a critical role within the Professional and Continuing Education (PCE) department, ensuring efficient financial management and operational support. Reporting to the Director of Professional and Continuing Education, this position is ideal for professionals who enjoy a collaborative and dynamic work environment where financial planning, budget oversight, and administrative coordination intersect.

This is an exciting opportunity for professionals with strong financial acumen, analytical thinking, and administrative expertise who want to grow professionally and contribute to the success of continuing education and lifelong learning programs.

Essential Job Functions

Essential Job Functions

• Assists, recommends, and advises director and staff on financial and HR related tasks


• Analyze data and trends


• Implements and executes established operational policies and procedures


• Schedule logistics and secure resources


• Contribute to the day-to-day unit operations


• Annual and quarterly budget reports


• Serves on committees and attends meetings, representing the interests of the PCE unit

Qualifications

Qualifications

Required Qualifications:

• Bachelor's Degree in Business Administration, or related field.


• Minimum three years of administrative and financial management experience.


• Experience managing department budget and grants

The ideal candidate will also have experience with Workday, CRM experience or similar technology platforms, and experience presenting to leadership and partners.

Professional and Continuing Education is department within the university providing lifelong learning opportunities for professionals, adult learners, and community members. Offerings include certificate programs, professional development courses, workshops, and online learning options. The department often collaborates with businesses, government agencies, and industry leaders to deliver flexible, career-focused education that enhances skills, supports workforce development, and fosters personal growth.

Administrative Specialist Job Description

Salary and Benefits

Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/

Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/

Application Process

Application Process

HOW TO APPLY:

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at [phone]. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

Please be sure you have included:

• Cover Letter


• Resume

Review of Applications

Applications received by 04/16/2025are ensured full consideration. Position open until filled. Applicants must be authorized to work in the United States.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Legal Notices and Important Information

Legal Notices and Important Information

Employment will require a criminal background check, and if you have prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence, and sexual harassment. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.

(see TC1 - App. 4 and p. 12)

It is the policy of UW-Parkside to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or accommodations at any stage of the recruitment process because of a disability, please let us know. Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations to a person's disability.