Administrative Services Assistant London, England, United Kingdom

The Brattle Group; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an Administrative Services Assistant to join their dynamic London office. This role involves providing crucial administrative support to senior team members, managing travel arrangements, and assisting with document preparation. You will also play a vital role in maintaining office readiness and supporting facilities. If you thrive in a fast-paced environment and have a knack for organization and detail, this position offers a fantastic opportunity to contribute to a high-integrity organization committed to excellence. Join a talented team and make a meaningful impact in a collaborative setting.

Qualifications

• 3-4 years of experience in a professional services environment.
• Intermediate knowledge of Microsoft Office tools required.

Responsibilities

• Provide administrative support to Senior Administrators and consulting staff.
• Act as back-up for facilities and reception-related duties.

Skills

Initiative

Communication

Attention to Detail

Self-Motivation

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Zoom

Job description

The Brattle Group, a privately held, global economics consulting firm, is looking for an Administrative Services Assistant to join our London, UK office. The Administrative Services Assistant (“ASA”) will provide administrative support to the Senior Administrator team members, Principals, and the consulting staff in the areas of expense reports, travel, document and presentation preparation, and special projects. In addition, the ASA may act as back-up support for facilities with duties including reception-related duties, office maintenance, and catering/meeting set-ups. This position reports to the Senior Manager of Administration & Facilities.

Administrative Support

Provide support to the team of Senior Administrators:

• Prepare and submit expense reports.
• Assist where needed with monthly billing including time log coordination, drafting cover letters, and compiling invoice packets.
• Provide formatting, editing, and proofreading support for work products as needed.
• Schedule and book Principals’ travel and prepare and maintain travel itineraries.
• Update and maintain client contacts in InterAction and assist with annual Holiday Card Lists for consulting staff.
• Coordinates logistics for meetings, including room set up/break down, and catering.
• Perform copying, binding, scanning, and materials distribution as requested.
• Assist with the planning and coordination of office social events and initiatives.
• Assist with BSS initiatives as needed.

Facilities Back-Up Support

Provide back-up support to the facilities team as needed:

• Act as first point of contact for visitors, and covers reception as needed.
• Ensure overall readiness and neatness of general office space, including common areas and conference rooms. Assists with catering set-up and break down as needed.
• Ensure kitchen, printers, and copier stations and stationary cupboard are consistently neat and well stocked.
• Purchases snacks and supplies as needed.
• Ensure fresh coffee is brewed and readily available first thing in the morning and consistently replenished throughout the day.
• Distribute mail and packages; maintains postage machine; orders, restocks postage supplies.
• Per the weekly conference room meetings schedule, assist with meeting set-ups which can include: initiating or accepting meetings via video conference and logging into Zoom; catering; assisting with preparation of materials or packets.

THE CANDIDATE

• 3-4 years of professional experience ideally in professional services environment.
• Intermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required.
• Strong ability to take initiative and ownership of projects.
• Must be self-motivated, work independently, and keep in constant communication with team members and manager.
• Takes pride in working within a high-quality, high-integrity organization.
• Maintains strict confidentiality and exercises appropriate judgment.
• Thrives in fast-paced office environment handling multiple tasks and demands.
• Ability to work effectively and to interact with team members and manager.
• Ability to concentrate and pay close attention to detail.
• Requires physical activity including some bending and lifting up to twenty (20) pounds.

THE EMPLOYER

The Brattle Group answers complex economic, finance, and regulatory questions for corporations, law firms, and governments around the world. We are distinguished by the clarity of our insights and the credibility of our experts, which include leading international academics and industry specialists. Brattle has 500 talented professionals across North America, Europe, and Asia-Pacific. For more information, please visit brattle.com.

EQUAL OPPORTUNITY

The Brattle Group is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, citizenship status, national origin, ancestry, sex, gender identity and expression, age, height, weight, domestic partner status, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), genetic information, sexual orientation, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), marital status, veteran status, political affiliation, drug or alcohol abuse or alcoholism, or any other characteristic protected under applicable law.