Administrative & Operations Manager

ZipRecruiter; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Join a growing tech company as an Administrative & Operations Manager in London. You will oversee office operations, HR administration, and finance support, ensuring smooth daily functions. The role requires strong organisational skills and a proactive mindset, with opportunities for partial remote work and professional development.

Benefits

Competitive Salary

Partial Remote Work Options

Ongoing Professional Development

Qualifications

• 5+ years experience in a senior administrative or operations role.
• Strong working knowledge of HR and finance administration.
• Experience running administrative processes in fast-paced environments.

Responsibilities

• Manage day-to-day office operations and support the executive team.
• Handle HR admin processes including onboarding and payroll.
• Collaborate with finance to manage expenses and invoicing.

Skills

Organisational Skills

Communication

Problem Solving

Digital Fluency

Education

Degree in Business Administration

Tools

Google Workspace

Microsoft 365

Slack

Click Up

Job description

Job Description

Join Moth as Our Administrative & Operations Manager

Location: London, UK

Type: Full Time

[Please note applications made via Easy-apply, will not be considered. Please apply via the 'How to Apply Section" noted below]

About Us

With a presence in the UK, Switzerland, and the US, we are growing fast—and looking for someone equally ambitious to help build the operational backbone of our company.

About the Role

We are looking for an experienced and proactive Administrative & Operations Manager to oversee and run our day-to-day administrative, finance & HR-related admin, and general office management across the group. This is a critical role for Moth: you’ll be the go-to person ensuring the business runs smoothly, efficiently, and in compliance, supporting both local and international teams.

You’ll work closely with executive leadership and interface with internal and external HR, finance, legal, and office management functions. You must be comfortable with high levels of autonomy, trust, and responsibility - this role is for someone who thrives on structure, clarity, and momentum.

Key Responsibilities

Operations & Office Management

•Own and manage all day-to-day office operations in London and coordinate support for satellite offices abroad.

•Support the executive team with administrative tasks, scheduling, and logistics.

•Lead procurement and service providers relationships, ensuring cost-effective and timely services across all office needs

•Handle all incoming and outgoing communications

•Prepare reports, presentations, and correspondence as needed.

•Maintain and improve digital filing systems, internal tools, and documentation flows (including company-wide CRM).

•Help setting-up and maintaining company wide and team specific workspaces and software

•Take charge of travel coordination, team events, and internal communications.

HR Administration & People Ops

•Manage all HR admin processes including onboarding/offboarding, contracts, equipment setup, employee records, payroll.

•Ensure compliance with employment regulations in all jurisdictions where we operate.

•Support hiring processes by coordinating interviews, candidate communication, and recruitment tracking.

•Help implement and maintain people-focused policies, benefits tracking, and engagement initiatives.

•Work closely with leadership to foster a cohesive, healthy, and high-performing workplace culture.

Finance & Admin Support

•Collaborate with our finance and accounting team to manage expenses, invoicing, and payments.

•Track budgets, recurring costs, and one-off project expenditures.

•Oversee expense systems (e.g., Remote) and ensure employee submissions are accurate and timely.

•Prepare vendor payment schedules and liaise with our outsourcing partners

•Maintain up-to-date financial documentation and support basic compliance workflows.

You’ll Thrive in This Role If You Have:

•5+ years experience in a senior administrative, office manager, operations, or EA/Chief-of-Staff-style role.

•Demonstrated experience running administrative processes in fast-paced, multi-disciplinary environments.

•Strong working knowledge of HR and finance administration.

•Impeccable organisational and prioritisation skills - you get things done

•Excellent communication and interpersonal skills across all levels.

•High digital fluency; confident working with tools like Google Workspace, Microsoft 365, Slack, Click Up, and finance/HR platforms.

•Absolute discretion when handling sensitive information.

•A self-starting, solutions-oriented mindset with the ability to set up new processes from scratch.

A degree in Business Administration, HR, or a related field is helpful but not required—we value experience and attitude over certificates.

What We Offer

•Competitive salary based on experience

•A key role in shaping the foundation of a high-growth deep tech company

•A supportive and visionary leadership team

•Creative, international, and collaborative company culture

•Partial remote work options

•Offices in the UK and in Switzerland

•Ongoing professional development and learning support

How to Apply

To apply, please email your CV and a short cover letter to [e-mail], letting us know:

• Why you’re excited about Moth

• What you’ve done that makes you perfect for this role

• Any tools, systems, or teams you’ve successfully managed in the past

We are an equal opportunity employer and strongly encourage applications from underrepresented groups and people from all walks of life