Administrative Officer

Wood Plc; Tamworth; On-site; GBP 21,000 - 27,000; Full time

Job summary

Wood Lane Primary School is seeking an organised Administrative Officer to support the Headteacher and school operations in a fast-paced environment. You will manage invoices, payroll tasks, stock, and general administration, while upholding confidentiality and safeguarding standards.

The role requires experience in office environments, strong English and Maths, and the ability to work with school staff, contractors, and external services. DBS checks and references are required.

Qualifications

• Experience of working in an office environment and handling financial administrative tasks.
• Experience with processing invoices and orders.
• Proficiency with Microsoft Office and ability to manage multiple tasks.

Responsibilities

• Support the Headteacher and wider staff with day-to-day administrative tasks.
• Ensure smooth running of the school's administrative functions.
• Attend meetings and assist with policy implementation and safeguarding.
• Maintain confidentiality and handle sensitive information appropriately.
• Support payroll and finance processes and monitor stock as required.

Skills

Office experience

Stock monitoring

Payroll administration

Invoices processing

Microsoft Office Suite

Confidentiality

Time management

Contractor communication

Data protection

First Aid

Process setup

People management

Education

GCSE English/Maths

HR/Payroll training

Tools

SIMS ICT program

Job description

Do you have what it takes to be the first point of contact within our school? Are you keen to make a real impact to a small, village community? Do you enjoy working with and supporting others to achieve a shared goal? If so, get in touch. We are seeking an to join Administrative Officer at Wood Lane Primary School. The successful candidate will ensure the smooth running of the school's administrative functions, provide excellent support for the Headteacher and staff team within a fast-paced environment of a busy small school. Wood Lane Primary is a place where the smallest things make a big difference. Where every day being 'the best version of yourself', is the goal for all. We are a small village school, with a key focus on school improvement, in order to improve the outcomes for all pupils. Our values are deep root and are centred around a culture where everyone holds high expectations and where we all believe that anything is possible and everybody can 'be the best version of yourself'. We are looking for an organised and efficient individual to support the Headteacher and wider school operation in the background, helping to make things happen. This position is also subject to a probationary period. Unsuccessful completion of this period may lead to a termination from this role This post is exempted under the Rehabilitation of Offenders Act 1974 and as such appointment to this post will be conditional upon the receipt of a satisfactory response to a check of police records via the Disclosure and Barring Service (DBS). All appointments made are also subject to satisfactory references, medical clearance and Right to Work in the UK.

• Able to give a long-standing commitment and show a keenness to being an integral part of the school's journey forward over time
• Have the ability and hold a mature and professional disposition
• A proactive and adaptable approach to handling tasks and challenges.
• Have experience of working in an office environment, monitor stock, undertaking complex financial administrative procedures, undertake the administration of Payroll systems.
• Experience of processing invoices, processing orders
• Be organised and meticulous in their presentation and their time management
• Have impeccable standards of grammar with a secure and working command of English (GCSE Grade C or equivalent in English and Maths is a must).
• Be able to set up processes and schedules, embracing the principles of sound operational management
• Be able to communicate warmly and professionally with contractors, external services and all school stakeholders
• Demonstrate the ability and an understanding of people management techniques
• Be competent and efficient in word processing and in using a range of computer software packages to support administration such as the Microsoft Office Suite
• Be able to adapt and respond calmly and effectively to situations which arise in real time
• Manage sensitive information discretely, maintain confidentiality at all times and hold the Headteacher's counsel
• Have a sense of humour
• Promote and safeguard the welfare of children and you persons within the school.
• Comply with and assist the development of policies and procedures relating to child protection, safeguarding, health and safety, security, confidentiality and data protection.
• Attend and participate in meetings
• Hold Paediatric First Aid/ Basic First Aid or willingness to train to the required standard, to meet the requirements of the role.
• Anything deemed within a reasonable request by the headteacher or senior leader.

Previous experience in education and of working in a busy office required. Financial and HR training, knowledge of the SIMS ICT program would be advantageous although helpful, is not essential. Experience in working with senior staff who hold a challenging caseload of priorities is beneficial. Visits to come and look around our site school are warmly encouraged and can be arranged via [e-mail].