Administrative & Data Systems Officer

NHS National Services Scotland; Kirkcaldy; On-site; GBP 19,000 - 26,000; Full time

Benefits offered by this job

Flexible working

Family-friendly policies

Disability support & adjustments

Job summary

NHS National Services Scotland is seeking an Administration Support Officer within the Practice and Professional Development Department. The role offers variety, balancing day-to-day service support with opportunities to contribute to improved systems, data quality and ways of working.

You will support the PPD Admin Team, coordinate diary and meetings, manage records, and help develop data systems while maintaining high accuracy and a proactive, independent working style within NHS Fife and the

Qualifications

• Good administrative experience, confidence using Microsoft 365 applications
• Efficient and ethical use of AI, and the ability to maintain accurate records
• Proactive, reliable and able to work independently within a team

Responsibilities

• Support the PPD Admin Team with diary coordination, meetings, enquiries, records management and cross-training
• Assist the Senior Administration Officer to review data, identify gaps and support new data systems
• Manage competing priorities with initiative, ensuring high accuracy across a varied workload
• Provide high-quality administrative support for learning, development and professional practice across NHS Fife

Skills

Microsoft 365

Attention to detail

Organisational skills

Communication

Education

GCSE or equivalent

Tools

SharePoint

Microsoft Teams

Records management software

Job description

NHS National Services Scotland is seeking an Administration Support Officer within the Practice and Professional Development Department. The role offers variety, balancing day-to-day service support with opportunities to contribute to improved systems, data quality and ways of working.

You will support the PPD Admin Team, coordinate diary and meetings, manage records, and help develop data systems while maintaining high accuracy and a proactive, independent working style within NHS Fife and the