Administrative Coordinator, Mandarin speaking

GenScript; Oxford; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

25 days annual leave

Lunch provided onsite

Hybrid work schedule

Pension

Job summary

GenScript in Oxford, UK, is seeking an Office Administrator to support day-to-day office operations, coordinate travel, and manage facilities. The role requires 1–2 years in office administration, a Bachelor's in a related field, and fluency in English and Mandarin. You will work 4 days onsite and 1 day from home, with a base salary and performance-based bonus.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related discipline is preferred.
• 1-2 years of experience in office administration, office coordination, or a similar administrative role.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Fluent in both English and Mandarin Chinese.
• Applicants must have the legal right to work in the UK for at least three years.

Responsibilities

• Manage day-to-day office operations to ensure a safe, efficient, and well-organized working environment.
• Coordinate office supplies, pantry stock, stationery, and other workplace resources.
• Arrange office lunches, visitor reception, meeting rooms, and hospitality services.
• Manage company vehicles, including leasing, maintenance, insurance, and related administration.
• Process daily operational invoices and support expense tracking in accordance with company procedures.
• Coordinate office and warehouse maintenance, repairs, and facilities management, working closely with landlords and service providers.
• Support office relocation projects and other workplace initiatives, ensuring minimal disruption to business operations.
• Provide administrative support to employees and managers across different departments.
• Arrange domestic and international business travel, including flights, accommodation, transportation, visa applications, and travel documentation.
• Coordinate meetings, company events, team-building activities, and external visits.
• Maintain accurate administrative records, contracts, and filing systems in compliance with company policies.
• Liaise with suppliers, contractors, landlords, and external service providers to ensure high-quality and timely service delivery.
• Build and maintain effective working relationships with external partners and internal stakeholders.

Skills

Office administration

Travel coordination

Multilingual English/Mandarin

Communication skills

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office 365

Job description

Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.

Location: Oxford, United Kingdom

Hours: 40 hours per week (Mon-Fri, 9:00-17:30)

Working Scheme: 4 days onsite, 1 day working from home

What You'll Be Doing:

• Office Administration:
• Manage day-to-day office operations to ensure a safe, efficient, and well-organized working environment.
• Coordinate office supplies, pantry stock, stationery, and other workplace resources.
• Arrange office lunches, visitor reception, meeting rooms, and hospitality services.
• Manage company vehicles, including leasing, maintenance, insurance, and related administration.
• Process daily operational invoices and support expense tracking in accordance with company procedures.
• Coordinate office and warehouse maintenance, repairs, and facilities management, working closely with landlords and service providers.
• Support office relocation projects and other workplace initiatives, ensuring minimal disruption to business operations.
• Administrative Support:
• Provide administrative support to employees and managers across different departments.
• Arrange domestic and international business travel, including flights, accommodation, transportation, visa applications, and travel documentation.
• Coordinate meetings, company events, team-building activities, and external visits.
• Maintain accurate administrative records, contracts, and filing systems in compliance with company policies.
• Liaise with suppliers, contractors, landlords, and external service providers to ensure high-quality and timely service delivery.
• Build and maintain effective working relationships with external partners and internal stakeholders. .
• IT & Asset Management:
• Assist with IT asset management, including the ordering, distribution, inventory, and maintenance of IT equipment and office assets.
• Coordinate with the IT team and external vendors to support office technology needs..
• Compliance & Other Duties:
• Ensure administrative processes comply with company policies and relevant local regulations.
• Provide general support to visitors, new hires, and employees as required.
• Undertake additional administrative duties and projects assigned by the line manager.

What We Expect From You

• Bachelor's degree in Business Administration, Management, or a related discipline is preferred.
• 1-2 years of experience in office administration, office coordination, or a similar administrative role.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Experience with travel coordination, facilities management, or event organization would be an advantage.
• Fluent in both English and Mandarin Chinese.
• Please note that GenScript does not provide sponsorship for work visas for this position. Applicants must have the legal right to work in the UK for at least three years and must reside in or within a reasonable commuting distance from Oxford.

What We Offer

• A competitive base salary and a performance-based target bonus, linked to individual achievements.
• 25 days of annual leave, plus all UK bank holidays.
• Complimentary warm lunch on onsite working days to keep you fueled.
• Hybrid working setup: 4 days in the office and 1 day working from home for added flexibility.
• Pension, access to professional well-being support and consultant, and quarterly team-building activities and international working environment.
• Free parking available on the premises.

Interview Process

• Online introductory call with our recruiter.
• Online interview with hiring managers.
• Final online/onsite interview with the hiring managers and main stakeholders.

The selection process may include a reference check.