Administrative Coordinator

TN United Kingdom; London; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented administrative support professional to join their dynamic team. This role is pivotal in ensuring smooth operations within the department, where you will provide essential administrative support, manage schedules, and assist with various tasks to enhance productivity. If you thrive in a fast-paced environment and possess strong organisational and communication skills, this opportunity offers the chance to contribute to a forward-thinking company that values innovation and teamwork. Join a team where your skills will make a significant impact and help drive success.

Qualifications

• Proven experience in an administrative or support role is essential.
• Strong organisational skills and attention to detail are crucial.

Responsibilities

• Provide administrative support, including scheduling meetings and managing correspondence.
• Maintain accurate records and serve as a point of contact for stakeholders.

Skills

Organisational Skills

Multitasking Skills

Attention to Detail

Written Communication

Verbal Communication

Problem-Solving Skills

Proactive Attitude

Professional Attitude

Tools

Microsoft Office Suite

Office Management Tools

Job description

Founded in 2002, Exponential-e swiftly established itself as a UK Cloud, Connectivity and Communications pioneer. Throughout our history, a focus upon leveraging leading-edge technology to deliver profitable and innovative services to our clients and prospects has resulted in industry and peer recognition for our ground-breaking approach, a truly world-class ICT services company.

We’re a company of innovators who think big and achieve bigger! Our people are crucial to the continuing success of our company. From our CEO to our new Graduates, each of our people demonstrates our PRIDE principles which are at the core of everything we do.

Overall purpose of the job:

• Provide general administrative support to the department.

What are we looking for:

• Proven experience in an administrative, coordinator, or support role.
• Strong organisational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office management tools.
• Ability to work independently and handle confidential information with discretion.
• Strong problem-solving skills and a proactive attitude.
• Flexible approach to work with the ability to work effectively under pressure.
• Positive and professional attitude.

Key responsibilities for this job:

• Provide general administrative support to the department, including scheduling meetings, preparing reports, and managing correspondence.
• Take meeting minutes, track action items, and follow up with responsible stakeholders to ensure timely completion.
• Manage calendar invites, ensuring alignment with team schedules and priorities.
• Arrange and oversee logistics for team engagements, ensuring seamless scheduling and organisation.
• Maintain accurate records, documents, and data to support department operations.
• Serve as a point of contact for internal and external stakeholders, handling inquiries professionally.
• Assist with the preparation of presentations, reports, and other materials as needed.
• Any other fair and reasonable task or duty assigned to you by your Manager, or other senior Exponential-e Ltd staff member.