Administrative Assistant R&D

Rhian_Convatec; Oxford; On-site; GBP 25,000 - 40,000; Full time

Job summary

An innovative medical solutions company is seeking a Document Controller and Administrator to support their R&D team in Oxford. This full-time, office-based role involves managing quality documents, ensuring compliance with procedures, and overseeing administrative operations. You will play a crucial part in transitioning to an electronic document management system, working closely with laboratory and quality teams. This position offers a unique opportunity to make a significant impact in a collaborative environment, where your ideas will be valued and your contributions will help shape the future of healthcare solutions. Embrace the challenge and take your career to the next level.

Qualifications

• Proven track record in administrative support and document management.
• Experience with quality systems and document control processes.

Responsibilities

• Ensure quality documents are formatted and compliant with EDMS.
• Oversee daily administrative operations and purchasing duties.

Skills

Administrative Skills

Attention to Detail

Document Control

Quality Assurance

Education

Bachelor's Degree or Equivalent

Tools

Electronic Document Management System (EDMS)

Job description

Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care. With around 10,000 colleagues, we provide our products and services in almost 100 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Group revenues in 2022 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more about Convatec, please visit Convatec Group.

Job Summary

Convatec Technology Centre Oxford is a small team that supports business needs via analytical lab testing, method development, and R&D. Your role as a Document Controller and Administrator of R&D at CTEC Oxford is to provide all Quality Systems administrative support to enable the CTEC Oxford team to smoothly transition into Convatec’s electronic document management system (EDMS). You will ensure that all quality documents and required relevant records are in the correct format and templates for laboratory processes and support functions to work effectively. Although this is a desk-based role, you will liaise closely with the laboratory team to ensure document content is correctly captured. You will also work with the quality and business teams as well as project managers.

You will also have a solid track record of successful administrative work and oversee all office administrative duties which will include ownership of ancillary roles including, but not limited to, documentation drafting, shipping, purchasing supplies, maintaining office inventories, and scanning lab bench books and lab logbooks. You will be thorough and pay attention to detail and can work well with the team.

Key Responsibilities:

• Ensure all CTEC-Oxford quality documents, including, but not limited to Work Instructions, Technical Documents, and SOPs, are in the right templates are formatted correctly, and align with Convatec’s EDMS whilst adhering to procedures for Document Control.
• Cross-check CTEC-Oxford documents with pre-existing quality documents.
• Provide document drafting, review, and approval as part of equipment and software purchase and implementation.
• With the help of management and quality teams link quality work instructions to pre-existing SOPs.
• Ensure smooth day-to-day administrative operations at CTEC Oxford team, in compliance with policies and regulations.
• Take ownership of purchasing reagents, consumables, and equipment.
• Arrange and manage on-site leadership meetings and coordinate all associated accommodation, transport, and catering.
• Review and optimize office policies and procedures, particularly documentation and filing systems.

Travel Requirements

No travel is associated with this role. Occasional visits to the R&D site at GDC, North Wales may be required.

Working Conditions

This is an office-based role.

Special Factors

This a full-time on-site role with no remote working.

Our transformation will change your career. For good. You’ll be pushed to think bigger and aim for excellence. Your ideas will be heard, and you’ll be supported to bring them to life. There’ll be challenges. But, stretch yourself and embrace the opportunities, and you could make your biggest impact yet. This is stepping outside of your comfort zone. This is work that’ll move you.