Administrative Assistant (Medicine Programmes)

Lancashire; Whitehaven; Hybrid; GBP 23,000 - 27,000; Full time

Job summary

University of Lancashire is seeking an Administrative Assistant to support the MBBS team at our Westlakes Campus, Cumbria. The role involves delivering comprehensive administrative support for undergraduate clinical years and coordinating with partner clinical institutions.

You will monitor attendance, collate student feedback, assist with portfolios and assessments, and plan campus teaching delivery while liaising with internal staff and external organisations.

Qualifications

• Excellent administrative skills with strong communication and organisational abilities.
• Proficient in IT and Microsoft Office.
• GCSEs including English Language and Maths at Grade C or above, or equivalent experience.

Responsibilities

• Provide comprehensive administrative support to MBBS teaching and assessments.
• Monitor attendance and collate student feedback.
• Support portfolios and assessments and plan delivery of campus-based teaching.
• Liaise with internal staff and partner institutions.

Skills

Strong communication

Organisational skills

IT proficiency

Microsoft Office

Education

GCSE English and Maths (Grade C or above)

Job description

When you work for the University of Lancashire, you’ll be part of a thriving community of talent that’s united in a common commitment to transform lives. We do this by delivering an outstanding educational experience and creating prosperity and opportunity in the communities we serve. Whatever your role, you’ll be playing a vital part in helping us achieve our vision.

About the role

The School of Medicine and Dentistry wishes to appoint an Administrative Assistant to join our MBBS team at our Westlakes Campus, Cumbria.

The post holder will provide comprehensive administrative support to ensure successful delivery of the undergraduate MBBS clinical years. A critical element of this role is liaison with University of Lancashire’s partner clinical institutions. The role involves monitoring attendance, collating student feedback and providing support with portfolios and assessments. The post holder will plan the delivery of campus-based teaching and liaise with internal staff and external organisations to organise delivery.

The post holder will work at the University of Lancashire’s Westlakes Campus which is in Whitehaven, Cumbria. Occasional travel to other University of Lancashire campuses and partner institutions may be required.

About you

You will be an excellent administrator with strong communication and organisational skills. You will be proficient in the use of IT and Microsoft Office and have range of GCSEs, including English Language and Maths at Grade C or above, or appropriate equivalent experiential learning.

Informal enquiries are welcomed; please contact Lizzie Chaplin-Brice, National Centre for Remote and Rural Medicine Centre Manager, via email in the first instance.

Applicants need to meet all essential criteria on the person specification to be considered for interview.

Use of AI in applications

We want to understand your genuine interest in the role and artificial intelligence can be a useful tool to support your application. However, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience and the written elements of your application should accurately reflect your own communication style. Applications that rely too heavily on AI tools can appear generic and lack the detail we need to assess your skills and experience.

What we can offer you

We have a fantastic package of rewards and lifestyle benefits – from an attractive annual leave entitlement to access to a comprehensive employee benefits platform which includes a 24/7 online GP.

Our people are our most important asset. We’ll encourage you to make the most of your talents and continually develop your skills and knowledge. As well as realising your career ambitions, you’ll be making a positive difference to other people’s lives.

About us

We are proud to be a diverse, multicultural university. We are committed to building a truly inclusive culture where diversity is championed. Applications are particularly welcomed from individuals who will support the diversification within the University and support its development of a culture that is inclusive and welcoming to all.

The University is committed to providing a safe environment to study, work and visit, protecting children, young people and adults at risk from harm and abuse. Our safeguarding policy and safer recruitment procedure outlines our approach, alongside other internal policies, procedures and guidance which can be found on our Safeguarding page.

Applicants applying for roles in regulated activity and that are listed as an exception under the Rehabilitation of Offenders Act 1974 will be required to disclose any spent and unspent convictions and undertake a Disclosure and Barring Service (DBS) Check at the appropriate level, the University will only ask an applicant to make an application for a DBS check if they are legally entitled to.