Administrative Assistant - Maternity Cover

Derby City Council; East Midlands; On-site; GBP 23,000 - 28,000; Part time

Job summary

Odyssey Collaborative Trust in Derby is seeking an Administrative Assistant for maternity cover at Asterdale Primary School. You will provide administrative and financial support to the school and Headteacher, delivering a welcoming reception and assisting with MIS, online payments and MS Office tasks.

The successful candidate will be highly professional, able to work under pressure, and collaborate with colleagues within the school and Trust while maintaining confidentiality and safeguarding

Qualifications

• Experience in school administration preferred.
• Proficiency with MIS and online payments.
• Strong communication and teamwork skills.

Responsibilities

• Deliver a professional, welcoming reception service.
• Provide administrative support to Office/Business Manager and Senior Leaders.
• Work under pressure, maintain high standards and confidentiality.
• Demonstrate ICT proficiency and good keyboard skills.
• Interact effectively with children, parents, staff and visitors.
• Manage time and adhere to deadlines; follow school procedures.
• Collaborate with colleagues within the school and Trust.
• Support safeguarding and DBS checks as required.

Skills

Reception and front desk

MIS systems

MS Office

Online payments

Communication skills

Teamwork

Confidentiality

Tools

MIS systems

MS Office

Online payment systems

Job description

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Job details

Job title Administrative Assistant - Maternity Cover Job reference 000012526 Date posted 30/09/2026 Application closing date 06/10/2026 Working Pattern Blank Salary Grade A, scale point 3, £25,614 pro rata Contractual hours Blank Basis Blank Job category/type School Support Attachments Blank Job description

Location: Asterdale Primary School, Derby
Hours: Part time / Full time considered, minimum 27 hours per week, 38 weeks per year
Contract type: Temporary, maternity cover. Starting Monday 2 November 2026

Asterdale Primary School would like to appoint an Administrative Assistant who has recent, relevant experience within a school, to provide administrative and financial support to the school and the Headteacher.

We are looking for someone who is highly professional, skilled in school administration and who has excellent communication skills. This role requires experience of MIS systems, online payment systems and MS Office. The successful candidate will be flexible, able to meet the demands of a busy office and work well within a team and on their own.

We require someone who can:

• Deliver a professional, welcoming and efficient reception service;
• Provide administrative support to the Office/Business Manager and Senior Leaders;
• Be resilient, flexible and demonstrate an ability to work well under pressure, producing work to a high standard;
• Be methodical, well organised and display an appropriate level of confidentiality;
• Demonstrate high proficiency in ICT and keyboard skills;
• Interact effectively with children, parents, staff and visitors;
• Manage time effectively and work within organisational procedures and processes;
• Work collaboratively and supportively with colleagues within the school and wider Trust;
• Monitor administrative deadlines and ensure information is submitted within required timescales;

Odyssey Collaborative Trust is committed to safeguarding and promoting the welfare of children. We follow safer recruitment procedures and will require an enhanced DBS clearance and references from current and past employers. As this position is designated as a “Regulated Activity” references will be sought in advance of an interview.

As this post is regulated activity, successful appointments are subject to an enhanced Disclosure and Barring Service check and relevant recruitment checks that comply with guidance in the most recent version of Keeping Children Safe in Education document: https://www.gov.uk/government/publications/keeping-children-safe-in-education--2

The closing date for this vacancy is Tuesday 6 October 2026. Any applications received after the closing date will not be accepted.

Interviews will be held Tuesday 6 October 2026