Administrative Assistant - Immediate Start - Hedge Fund

ISE Partners; Greater London; On-site; GBP 45,000 - 55,000; Full time

Job summary

ISE Partners Ltd. in London is seeking a highly organized Team Assistant to support day-to-day office operations, front-of-house, and client experience in a fast-paced hedge fund environment.

You will coordinate with Facilities and Front of House teams, ensuring seamless meeting room setup, visitor management and a premium client experience. In this role you will handle travel logistics, reporting and event support, while maintaining presentation standards and supporting VIP visits.

Qualifications

• Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills.
• A proactive, hands-on approach with a willingness to take ownership.
• Exceptional attention to detail and a commitment to delivering high standards.
• Confident working in a professional corporate environment.
• Proficient in Microsoft Office.

Responsibilities

• Welcoming clients, visitors and guests with professionalism and warmth.
• Managing meeting room bookings and coordinating room set-up requirements.
• Escorting guests, offering refreshments and ensuring a seamless visitor experience.
• Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces.
• Supporting VIP visits and high-profile meetings.
• Coordinating office maintenance, repairs and supplier relationships.
• Managing office supplies and pantry stock across London and Paris offices.
• Handling incoming and outgoing post, couriers and deliveries.
• Supporting health and safety procedures, visitor management and security processes.
• Maintaining office equipment and arranging servicing where required.
• Processing invoices and assisting with vendor management.
• Providing administrative support to Executive Assistants and wider business teams.
• Assisting with internal events, meetings and catering arrangements.
• Coordinating travel bookings and logistics when required.
• Preparing reports, presentations and project documentation.
• Providing cover for the Front of House Manager during periods of absence.

Skills

Organisational skills

Communication

Microsoft Office

Proactive approach

Tools

Microsoft Office

Job description

Team Assistant | Global Hedge Fund | London

Location: London (On-site)

Salary: Competitive, dependent on experience - £45K-£55K

Start Date: Immediate Start Available - TEMP - PERM

Are you a highly organised, proactive individual who thrives in a fast-paced environment? Do you enjoy being at the heart of a busy office, ensuring everything runs seamlessly while delivering exceptional service?

We are partnering with one of the world's most successful and fastest-growing hedge funds to find a Team Assistant to join their London office. This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience.

Working alongside a dynamic Facilities and Front of House team, you will play a key role in ensuring the office operates efficiently while providing an outstanding experience for employees, clients and visitors.

Key Responsibilities

Front of House & Client Experience

• Welcoming clients, visitors and guests with professionalism and warmth
• Managing meeting room bookings and coordinating room set-up requirements
• Escorting guests, offering refreshments and ensuring a seamless visitor experience
• Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces
• Supporting VIP visits and high-profile meetings

Facilities & Office Operations

• Coordinating office maintenance, repairs and supplier relationships
• Managing office supplies and pantry stock across London and Paris offices
• Handling incoming and outgoing post, couriers and deliveries
• Supporting health and safety procedures, visitor management and security processes
• Maintaining office equipment and arranging servicing where required
• Processing invoices and assisting with vendor management

Team Support

• Providing administrative support to Executive Assistants and wider business teams
• Assisting with internal events, meetings and catering arrangements
• Coordinating travel bookings and logistics when required
• Preparing reports, presentations and project documentation
• Providing cover for the Front of House Manager during periods of absence

About You

• Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role
• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills
• A proactive, hands-on approach with a willingness to take ownership
• Exceptional attention to detail and a commitment to delivering high standards
• Confident working in a professional corporate environment
• Proficient in Microsoft Office

Why Join?

This is a rare opportunity to join a leading global hedge fund renowned for its entrepreneurial culture, exceptional growth and commitment to excellence. You'll gain valuable exposure to senior stakeholders, work within a high-performing team and have the opportunity to develop your career within a prestigious financial services environment.