Administrative Assistant – Central Scotland

Recruitment Boutique Ltd; Greenock; On-site; GBP 26,000 - 29,000; Full time

Job summary

A leading company operating in the transport sector is seeking an experienced Administrative Assistant to join their busy office team in Scotland. The ideal candidate will possess a minimum of 3 years of experience in an office environment, be proficient in Sage accounting and Microsoft Office, and handle a range of administrative tasks. This role offers a supportive work environment with regular hours, holiday benefits, and a competitive salary.

Benefits

28 days holiday

Company pension scheme

Qualifications

• Minimum 3 years’ experience in an administrative role.
• Competence in using Sage accounting systems.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel).

Responsibilities

• Provide telephone support and answer calls promptly.
• Draft and prepare important documents.
• Assist with administrative tasks and compile reports.

Skills

Telephone Support

Document Preparation

Customer Service

Data Entry

Office Procedures

Tools

Sage accounting systems

Microsoft Office

Job description

Our client, located midway between Glasgow and Edinburgh in Central Scotland, is seeking an experienced Administrative Assistant to join their dynamic team.This is a great opportunity for individuals with a minimum of 3 years’ experience in a busy office environment, preferably with over 5 years of relevant experience.

Company Overview

The client operates across several sectors and you’ll be joining their busy office team.The business focuses primarily on managing a fleet of coaches and a fully equipped body shop with coach journeys running throughout the UK and into Europe .

Position Details:

• Working Hours: Monday to Friday, 9:00 am to 4:30 pm

• Benefits: 28 days holiday, company pension scheme

Key Responsibilities:

• Provide efficient telephone support and answer calls promptly.

• Research, prepare and provide relevant information to managers and directors.

• Act as the primary contact for customers, technical staff, support staff and management.

• Develop, implement and maintain office procedures.

• Draft and prepare important documents.

• Assist in completing worksheets accurately.

• Compile reports and assist with administrative tasks.

• Handle customer queries professionally and effectively.

• Enter maintenance data into systems and maintain logs of all incoming calls.

• Prioritise incoming calls and actions.

Required Skills and Experiences:

• Minimum 3 years’ experience in an administrative or office support role (5+ years preferred).

• Competence in using Sage accounting systems.

• Experience with Sage Payroll is beneficial but not essential.

• Familiarity with working in a workshop or parts office environment is a plus.

• Proficiency in Microsoft Office (Word, PowerPoint and Excel).

Salary: £26,000 – £29,000 (Dependent on Experience)