Administrative Assistant, Asset Management

ZipRecruiter; London; Hybrid; GBP 65,000 - 70,000; Full time

Job summary

A leading asset management firm in London is seeking a high-calibre Assistant to support a dynamic team. This pivotal role involves managing schedules, coordinating travel, and ensuring smooth operations in a fast-paced environment. The firm offers a hybrid working model and attractive benefits, making it an exciting opportunity for a motivated individual.

Qualifications

• At least 5 years’ experience in a senior-level assistant role.
• Experience in financial services or investment sector.

Responsibilities

• Manage diaries and arrange meetings across time zones.
• Organize multi-stop international travel.
• Prepare and proofread documents and presentations.

Skills

Communication

Organizational Skills

Service Ethic

Education

Degree

Job description

Job Description

Assistant, fast-growing Asset Management firm
£65-70K
West End

One of our most exciting clients, a global asset management firm experiencing a significant phase of growth, is seeking a high-calibre Assistant to join the business in a newly created and pivotal role. With office locations across the world and recently opened, state-of-the-art offices in Mayfair, the firm offers a dynamic hybrid working model and a suite of attractive benefits. Clearly committed to investing in its people, this is an exceptional opportunity to become part of a forward-thinking and highly successful organisation.

You will be a degree-educated Assistant with experience gained within financial services (ideally investment sector), and keen to join an ambitious, growing, and highly successful firm with a genuinely supportive and positive culture. Join one of the most successful, fast-growth asset management firms in the industry at a truly exciting time in its journey.

As a Senior Team Assistant, you will be integral to the smooth running of a fast-paced and high-performing environment. Supporting a team including MD level, you will manage diaries and arrange meetings across time zones, coordinate international travel, handle expenses, and contribute to key team initiatives. You will join investment meetings, take notes, and distribute minutes, ensuring you are adding value. You’ll be joining a motivated, professional, and supportive team during a period of exciting growth and momentum.

Key Responsibilities:

• Proactive diary and meeting scheduling for the team
• Organising often multi-stop international travel, including visas, accommodation, and itineraries
• Processing and reconciling expenses
• Preparing and proofreading documents and presentations
• Coordinating team events, offsites, and internal communications
• Acting as a liaison both internally and with external stakeholders
• Maintaining confidentiality and exercising sound judgement at all times

Experience required:

• Degree-educated or equivalent
• At least 5 years’ experience in a senior-level assistant or team support role, ideally within financial services/investment sector
• A positive and balanced personality; there is no room for negativity, office politics, or glass-half-empty attitudes in this firm!
• An innate service ethic; desire to deliver, make your team's business lives run smoothly and go that extra mile
• Confident, articulate, and able to communicate with stakeholders at all levels
• Calm under pressure, with the ability to juggle multiple priorities