Administrative Assistant

Osborne Clarke; West of England; On-site; GBP 21,000 - 25,000; Full time

Job summary

Osborne Clarke, an international legal practice, is seeking an Administrative Assistant to support the Real Estate department in our Bristol office. This full-time role provides high-level administrative support across the PA and legal teams, with a 35-hour week, 9am–5pm, Monday to Friday, in-office.

You will handle deeds, billing, data room updates, document management, and client communications, contributing to efficient operations and client service.

Qualifications

• Previous administrative office based experience.
• Excellent attention to detail.
• The ability to work well under pressure.
• Good IT skills including Microsoft Word, Excel and Outlook.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• A collaborative and proactive approach.

Responsibilities

• Provide high level administrative support to the PA and legal teams.
• Manage deeds, including checking deeds, typing schedules and audits.
• Billing support, running WIP Manager reports, and data room maintenance.
• Scan, copy, bind documents and prepare letters and couriers.
• Order searches using Land Registry and Searchflow, and liaise with clients.
• Answer telephone enquiries and support monthly billing.

Skills

Administrative support

Attention to detail

Communication skills

Organizational skills

MS Word

MS Excel

Outlook

Collaborative approach

Job description

Role profile

We have a great opportunity for an Administrative Assistantto support our Real Estate department based in our central Bristol office. Thisis a full time position, 35 hours per week, 9am to 5pm, Monday to Friday.

The Team

This office based position sits within our Real Estate support team and is made up ofPAs and Legal Secretaries and reports into the Real Estate SeniorPA.

What you'll do

The main purpose of this role is to provide high leveladministrative support to the PA and legal teams and other areas of thebusiness when requested including but not limited to:

• Managing deeds including checking deeds, typing schedules,assisting with deed audits, requesting, returning and posting deeds out.Liaising with key clients to keep deedrecords up to date;
• Scanning, photocopying, printing and binding;
• Preparation of letters and special delivery and courierforms;
• Saving and distributing scanned post;
• Assisting with all aspects of billing;
• Running WIP Manager reports;
• Updating and maintaining data rooms both internal and clientbased;
• Using the Land Registry website and Searchflow to ordersearches and copy documents;
• Dealing with telephone enquiries;
• Assist PA team with monthly billing;
• File closures.

Due to the nature of the work, this position is officebased.

We are looking for someone with:

• Previous administrative office based experience
• Excellent attention to detail
• The ability to work well under pressure
• Good IT skills including Microsoft Word, Excel and Outlook
• Excellent written and verbal communication skills
• Excellent organisational skills
• A positive attitude with a collaborative and proactiveapproach

Salary and benefits

We offer competitive salaries and generousbenefits.We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

AtOsborne Clarkewe value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

*Services in India is provided by a relationship firm