PA (Corporate)

Osborne Clarke; Greater London; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Osborne Clarke is seeking an experienced Legal PA to join the Corporate team in London. The role offers hybrid working and requires an organised, proactive individual who can manage diaries, client files, travel, billing, and administrative support across fee earners and teams.

You will work closely with partners and fee earners, building effective relationships while ensuring high standards of confidentiality and accuracy. The firm emphasizes collaboration and professional development.

Qualifications

• Prior experience as a legal PA with strong organisational skills.
• Ability to manage multiple tasks and deadlines under pressure.
• Demonstrates discretion and professional conduct in a client-facing environment.

Responsibilities

• Provide highly professional PA support to fee earners across levels.
• Manage full diary and team commitments, pre-empt conflicts and resolve them.
• Manage client files with accurate documentation and filing.
• Coordinate domestic and international travel and conference bookings, ensuring timely materials.
• Support billing processes and prepare financial reports for clients, partners and teams.
• Build robust internal/external client relationships and promote collaboration.
• Handle client, colleague and third-party inquiries, manage expectations and transfer information.
• Monitor mailboxes and digital filing; assist with document amendments and formatting.
• Assist with new matter openings, engagement letters, and due diligence.
• Collate and process expenses; provide ad hoc PA team support across lines.
• Help with IT queries and support onboarding of new colleagues.
• Identify opportunities and participate in ad-hoc projects; uphold firm culture.

Skills

Excellent organisational skills

Work under pressure

Flexible and proactive

Effective communication

Initiative and problem solving

Confidentiality and discretion

Attention to detail

Experience of legal billing

Diary management and travel bookings

Tools

Microsoft Office 365

MS Teams

Word

Excel

PowerPoint

Document management systems

Job description

Role profile

This is an exciting opportunity for an experienced PA to join a busy Corporate team that is growing from strength to strength. The practice sits within the Business Transactions Group. This is a permanent position based out of our London office, that offers hybrid working.

About us

The Business Transactions practice group accounts for around a third of our business and encompasses three service lines Commercial, Corporate and the Financial Institutions Group. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. Our unique approachable culture is not an added extra, it's fundamental to our success.

What you'll do

The role requires a well organised and pro-active individual with a flexible, positive and can-do attitude, who can demonstrate a range of skills across technical excellence, and client service. More specifically you will:

• Provide highly professional, effective and proactive PA support to a number of fee earners across all levels.
• Assist with full diary management for the fee earners and diary commitments for the team, pre-empting and identifying any diary conflicts, and pro-actively helping to resolve these.
• Managing client files, ensuring accurate and up-to-date documentation
• Proactively take responsibility for travel arrangements, both domestic and international, conference bookings and meeting room bookings in advance, together with ensuring any meeting materials are prepared and delivered in a timely manner.
• Play an active role in managing the billing process by working closely with our accounts team and taking the lead on preparing financial reports for clients, the Partners, and the fee earning team.
• Establish robust and effective relationships with internal and external client and PA relationships, while adopting collaboration and inclusive behaviours in work approach.
• Deal with enquiries from clients, colleagues and third parties, understanding the context of the requests, managing expectations, and provide effective transfer of information.
• Monitor and assist with the management of mailboxes, and any filing of e-mails and documents.
• Document work involving a variety of amending, formatting as well as creating, understanding the role of the Central Services team to seek their support when appropriate.
• Assist with file opening/client due diligence process; set up new matters and draft engagement letters.
• Collate and process expenses including proactive management.
• Provide ad hoc support to the PA team, including cover for PA absences, which may extend across service lines within BTG.
• Assist with any ad hoc IT queries, liaising with the IT team to resolve these queries, and help with the integration of new colleagues.
• Proactively identify opportunities, contribute to and be involved with ad-hoc projects as given by the team (and across OC).
• Actively contribute and enhance the firm's culture and focus on collaboration and sharing of knowledge.
• Take ownership of your development and understand the expectations of your role.
• Manage and take ownership of your workload effectively and ensure your work is accurate and delivered on time with appropriate urgency and focus.Keep internal and external clients up to date.
• Demonstrate flexibility and a positive attitude; adapt well to change.
• Comply with the firm's policies and complete all mandatory training.

We are looking for

We are looking for an experienced legal PA, who is able to use their own initiative, can demonstrate exceptional organisational skills and be an integral team player.

Key Skills

• Excellent organisational skills and the ability to prioritise work.
• Ability to work under pressure and to tight deadlines.
• Flexible and proactive approach.
• Effective communication in both written and verbal forms.
• Initiative and problem solving capabilities.
• Confidentiality, discretion and diplomacy.
• Exceptional attention to detail skills.
• Experience of legal billing processes.
• Excellent IT skills (Microsoft Office 365, MS Teams, Word, Excel, PowerPoint, document management systems).
• Experience of diary management and booking travel.

Salary and benefits

We offer competitive salaries and generousbenefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

AtOsborne Clarkewe value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

*Services in India are provided by a relationship firm