Junior PA (Real Estate)

Osborne Clarke; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive salary

Generous benefits

Job summary

A prominent legal firm in Bristol is seeking a Junior PA to provide professional administrative support. This role involves managing diaries, client enquiries, and billing processes while maintaining excellent communication. Ideal candidates should have prior PA experience and strong organisational skills. The position offers hybrid working hours from Monday to Friday.

Qualifications

• Prior legal administrative or PA experience.
• Must be flexible and able to prioritise work.
• Able to work under pressure and meet tight deadlines.
• Need excellent written and verbal communication skills.
• Use of confidentiality, discretion, and diplomacy is essential.

Responsibilities

• Anticipate and avoid potential diary clashes.
• Deal with enquiries from clients and colleagues.
• Manage the billing process with the accounts team.
• Organise travel arrangements and conference bookings.
• Monitor Fee Earner mailboxes and assist with management.

Skills

Organisational skills

Written communication

Verbal communication

Attention to detail

IT skills (Microsoft Word, Excel, Outlook)

Job description

Role: Junior PA (Real Estate) at Osborne Clarke. Working hours are Monday to Friday 9:00am to 5:00pm, hybrid working based out of our Bristol office.

Overview

Our Real Estate team is seeking a Junior PA to provide excellent and professional PA support on a permanent basis. The role is suitable for someone who is looking to grow and develop their administration and PA skills.

Responsibilities

• Anticipate and avoid potential diary clashes, provide MS Teams details for all organised meetings in advance
• Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
• Play an active role in managing and taking responsibility for the billing process working closely with our accounts team
• Proactively take responsibility for all travel arrangements, conference bookings and meeting room bookings in advance
• Monitor and assist with the management of Fee Earner mailboxes
• Develop and maintain exemplary positive internal and external client and PA relationships
• Manage HighQ sites
• Collation and processing of Fee Earner expenses including proactive management
• Assist with the day to day management of client relationship information
• Work closely with colleagues to ensure all admin is dealt with in a timely manner including filing, post admin, drafting correspondence and communications
• Assisting with CDD requirements, closing / arranging off-site storage of files
• Checking, registering and scheduling title deeds
• Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC)
• Work with the Senior PAs to continuously develop effective ways of working within the team
• Provide ad hoc support for the PA team (covering for other PA absences)

Qualifications

• Prior legal administrative or PA experience
• Essential to have good organisational skills, be flexible and able to prioritise work
• Can work under pressure and to tight deadlines whilst maintaining a positive attitude
• Solutions focused and able to use your initiative
• Excellent written and verbal communication skills
• Essential to work with confidentiality, discretion and diplomacy
• Ability to pay close attention to detail
• Excellent IT skills (Microsoft word, Excel, Outlook)

Salary and Benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

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