Administrative Assistant

Crane Worldwide Logistics; Wellesbourne; Sur place; GBP 24 000 - 30 000; Plein temps

Résumé du poste

A global logistics company located in Wellesbourne seeks an Administrative Assistant to support departmental operations. The candidate will manage logistical processes, create invoices, respond to inquiries, and maintain records. Required are at least 5 GCSEs, including English and Mathematics, plus 2-3 years of administrative experience. Familiarity with MS Office, particularly Excel and Word, is essential. The role demands strong communication skills and dependability. Applicants must have the right to work in the UK.

Qualifications

• 2-3 years of experience in providing administrative support.
• Desirable: 1+ years’ experience working in the freight forwarding & logistics industry.

Responsabilités

• Manage Customer Logistical Order fulfilment process.
• Create and manage operational and transport invoices.
• Provide administrative support across all departments.

Connaissances

Computer literate

Dependability

Time management

Excellent communication

Analytical skills

Organisational skills

Problem-solving

Formation

Minimum of 5 GCSEs at Grade C and above including English Language and Mathematics

Outils

MS Office (Excel, Word)

Description du poste

Crane Worldwide Logistics is a leader in supply chain solutions with over 130 locations across 30 countries providing individual services that address our client's logistics challenges.

This role provides Administration assistance to the assigned department.

Must have an existing right of eligibility to work in the UK.

Essential Job Functions

• Managing Customer Logistical Order fulfilment process.
• Creation of Internal and External Customer Pick Lists for Warehouse.
• Consulting daily with warehouse, management team, supply chain and other departments where necessary.
• Arranging internal and external Customers’ shipments with Logistics Service Providers, monitor and manage to ensure internal and external SLA is achieved.
• Management of all Vendor related Operational invoices.
• Create, process, and lock Operational and Transport invoices daily, weekly, and monthly as required.
• Responds to general enquiries from management, employees, and clients inside and outside of the company within a set SLA.
• Maintain focus on job relevant KPIs and ensures that they are met consistently.
• Prepares reports and provides record‑keeping, using specialized software when necessary.
• Prepares and manages internal and external correspondence.
• Ensure that all delivery paperwork is filed and stored correctly.
• Provide administrative support to all areas within the office.
• Other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements

• Talking, hearing, and using hands to operate computer equipment.
• Vision abilities required by this job include close vision and the ability to adjust focus.

Other Skills and Abilities

• Computer literate at an above standard level and skilled in the use of all MS Office programs particularly Excel and Word.
• Dependability and ability to follow instructions.
• Demonstrate an elevated level of accuracy and diligence.
• Exceptional timekeeping and time management skills
• Excellent interpersonal, verbal, and written communication
• Analytical and numerical skills
• Excellent planning and organisational skills
• Extensive knowledge of standard administrative practices, software applications and various internal WHS systems.
• Ability to project, manage and produce an executive standard of quality reports.
• An ability to work in a fast‑paced environment.
• Able to work on your own initiative and has exceptional team working skills.

Education & Experience

• Minimum of 5 GCSEs at Grade C and above including English Language and Mathematics
• 2‑3 Years experience in providing administrative support.
• Desirable: 1+ years’ experience working in the freight forwarding & logistics industry

Physical requirements

• Talking, hearing and using hands to operate a computer keyboard, mouse and other computer components
• Sitting for extended periods of time
• Vision abilities required by this job include close vision and the ability to adjust focus

Other skills/abilities

• Problem solving‑ identifies and resolves problems in a timely manner
• Client Service‑ manages difficult client situations, responds promptly to client needs and welcome client feedback
• Ability to project, manage and produce an executive standard of quality reports.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.

They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Recruitment Agency Policy

At Crane Worldwide3 Logistics we manage all hiring directly and do not accept unsolicited CVs or candidate profiles from recruitment agencies or search firms. Agencies must not contact our employees or managers directly with candidate details.

Where recruitment support is required, we will engage trusted partners through a formal written agreement. Any CVs received without such an agreement will be treated as direct applications, and (Company Name) will not be liable for any associated placement fees.

We appreciate your cooperation in respecting this policy.