Administrative Assistant

Lightspeedsystems; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

Lightspeed Systems is seeking an organized and proactive Administrative Assistant to support day-to-day operations and help teams run efficiently. This role involves coordinating meetings, managing schedules, and providing administrative and organizational support.

Ideal candidates will have 1–3 years of experience, strong organizational skills, and familiarity with Microsoft Office and Google Workspace. This is a remote position for candidates residing in the United Kingdom. Join a diverse workplace that values merit-based, equitable personnel processes.

Qualifications

• 1–3 years of experience in an administrative or customer service role.
• Ability to manage multiple tasks and priorities effectively.
• Experience with expense management systems.

Responsibilities

• Coordinate meetings, appointments, and team calendars.
• Assist with planning team meetings and company events.
• Process expenses and assist with administrative reporting.

Skills

Organizational skills

Communication skills

Detail-oriented

Microsoft Office proficiency

Ability to handle confidential information

Tools

Microsoft Office

Google Workspace

Job description

At Lightspeed Systems, we’re passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology.

We’re looking for an organized and proactive Administrative Assistant to support our day‑to‑day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.

As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You’ll help coordinate meetings, manage schedules, organize documents, and support internal events and projects.

This role is ideal for someone who is detail‑oriented, dependable, and enjoys working in a collaborative environment in the UK.

About The Role

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow‑up action items when needed.
• Support travel arrangements, including bookings and itineraries.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

About You

• 1–3 years of experience in an administrative, office support, coordinator, or customer service role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Comfortable learning new systems and tools.
• Ability to handle confidential information appropriately.
• Familiarity with expense management systems.
• Knowledge of Google Workspace.

This is a remote position open to candidates residing in the United Kingdom.

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit‑based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.