Administrative Assistant

eTeach UK Limited; Tonbridge; On-site; GBP 20,000 - 26,000; Full time

Job summary

Hillview School for Girls in Tonbridge is seeking a SEND administrator to join the SEND team. You will be the first point of contact for external communications from parents and professionals, via phone or email, supporting the SEN department with administrative tasks and data management.

Key duties include maintaining student records, managing the SEN inbox, coordinating meetings, and preparing reports and correspondence. Experience in school administration is preferred.

Responsibilities

• Maintain accurate student records, databases and spreadsheets
• Manage and monitor the SEN shared inbox, responding to enquiries and directing communications as appropriate
• Record diagnoses, educational needs, interventions and support arrangements
• Organise SEN support meetings and manage appointment booking systems
• Support referral processes to external agencies by gathering and collating evidence and overseeing the process from start to finish
• Update and maintain the school's SEN Register
• Administration of literacy, dyslexia and dyscalculia screening assessments
• Prepare and distribute correspondence, forms and supporting documentation
• Produce and distribute weekly SEN updates and communications for staff

Job description

WHY CHOOSE US?

Do you want to be part of a community which offers a positive, exciting and rewarding place to work? Hillview School for Girls is a popular, high achieving, non-selective school based in Tonbridge, Kent. Our calm and focused environment, where students are keen to learn, achieve and appreciate their staff’s dedication and support, are the main reasons why people love to work at Hillview.This is a rare opportunity to join part of our school administration team. We are looking for a SEND administrator to join our large, welcoming SEND team. You will be to be the first point of contact for external communications from parents/carers and professionals either via incoming telephone call or email.In addition to this there may be some additional duties to be agreed with the Director of SEND to support this dynamic department over time.

Responsibilities

Responsibilities may vary but may include:

• Maintain accurate student records, databases and spreadsheets
• Manage and monitor the SEN shared inbox, responding to enquiries and directing communications as appropriate
• Record diagnoses, educational needs, interventions and support arrangements
• Organise SEN support meetings and manage appointment booking systems

Support referral processes to external agencies by gathering and collating evidence and overseeing the process from start to finish

Update and maintain the school's SEN Register

Administration of literacy, dyslexia and dyscalculia screening assessments

Prepare and distribute correspondence, forms and supporting documentation

Produce and distribute weekly SEN updates and communications for staff