Administrative Assistant

Pennine Care NHS FT; Stockport; On-site; GBP 18,000 - 22,000; Full time

Job summary

Pennine Care NHS Foundation Trust's Stockport Drug and Alcohol Service seeks an Administrative Assistant to support a busy multidisciplinary team from the reception desk, handling calls, greeting service users, and maintaining confidentiality.

The role requires strong IT, typing and admin skills with the ability to multi-task and stay calm under pressure. DBS clearance is part of the process and there may be occasional evening work.

Qualifications

• Proven admin experience in a busy office environment.
• Using information technology systems.
• Proven experience of working on a busy reception.
• Work within health or social care setting.

Responsibilities

• To provide cover for Reception, including answering the phone and greeting service users and visitors to the service.
• To offer administrative and organisational support to the multi-disciplinary Drug and Alcohol Service. The compilation, inputting and retrieval of data using information technology and paper systems.
• To produce, record and file computer generated prescriptions. To monitor and order stock.

Skills

Typing

IT skills

Admin skills

Reception experience

MS Word

MS Excel

Communication skills

Work under pressure

Liaison

Education

Information technology qualification

GCSE Maths

GCSE English

Job description

Unfortunately this role does not attract sponsorship under current government legislation, therefore if you require a certificate of sponsorship to support a visa application, we will be unable to proceed with your application.

We are seeking to recruit an Administrative Assistant to work as part of our busy multi-disciplinary Drug and Alcohol Service to offer administrative and organisational support. The post will be based on the reception desk and will include answering the telephone and greeting all service users and visitors.The successful candidate will have excellent I.T. and typing skills and understand the importance of confidentiality. The post holder must be able to work under pressure and be able to multi-task. The post holder will present a professional manner, be tactful and diplomatic, exercising excellent communication skills to uphold the positive image of the service and Pennine Care NHS Foundation Trust. The post holder will have excellent administration and organisational skills.

There is the possibility of some occasional evening work on a Thursday evening until 8 pm.

Main duties of the job

To provide cover for Reception, including answering the phone and greeting service users and visitors to the service.

To offer administrative and organisational support to the multi-disciplinary Drug and Alcohol Service.The compilation, inputting and retrieval of data using information technology and paper systems.

To produce, record and file computer generated prescriptions.To monitor and order stock.

About us

This is an exciting time to join the team at Stockport Drug and Alcohol Service. We provide a non-discriminatory and user-friendly service, offering recovery focussed interventions to reduce substance misuse related harm for individuals, their families, and the local community. We work in partnership with wider health and wellbeing services to meet the diverse needs of Stockport residents, and to deliver a high standard of care.All new starters to Pennine Care NHS Foundation Trust who are appointed to a post which requires a Disclosure Barring Certificate check (DBS) will be recharged for the full cost of the check. Substantive staff will have the amount deducted from their first months' salary.All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post.

Person Specification

Education / Qualifications

• Information technology qualification
• GCSE Maths or equivalent.
• GCSE English or equivalent.

Experience

• Proven admin experience in a busy office environment
• Using information technology systems
• Proven experience of working on a busy reception.
• Work within health or social care setting

Knowledge

• Excellent working knowledge of Microsoft office packages, particularly MS Word and Excel
• An awareness of issues relating to substance misuse

Skills and Abilities

• Excellent typing, I.T. and admin skills
• Ability to work under pressure
• Liaison and communication skills - written and spoken

Work Related Circumstances

• Flexible approach to work including some early evening working
• A positive and non-judgemental attitude to the client group
• Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Cirtek House Stockport Drug and Alcohol Service

Cirtek House Stockport Drug and Alcohol Service