Administrative Assistant

NES Group Ltd; Scunthorpe; On-site; GBP 18,000 - 24,000; Part time

Job summary

NES Fircroft are currently recruiting a part-time Administrative Assistant on behalf of our client, a leading global plant-building and life-cycle partner in the metals industry. This is an initial 12-month contract, covering maternity leave, working 3 days per week in the Scunthorpe office.

The Clerical/Administrative Assistant will provide efficient administrative and clerical support, handling documentation, data entry, filing, correspondence by email and phone, purchasing administration,

Qualifications

• Previous administration experience.
• Good communication and organisational skills.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Process and record customer orders, acknowledgements, delivery notes and invoices.
• Complete job costings and goods issuing.
• Cover holidays to ensure timesheet recordings, goods receipting and service entry sheet processing.
• Provide administrative support to engineering, manufacturing, sales, purchasing and operations teams.
• Prepare, update and maintain documents, spreadsheets, reports, order records, customer files and internal databases.
• Liaise with internal departments, suppliers, customers and external contacts by email and phone.
• Maintain electronic filing systems in line with company procedures.
• Support compliance with health and safety requirements, quality standards and confidentiality obligations.

Skills

Administrative experience

Communication skills

Organisational skills

Microsoft Office

Tools

Microsoft Office

Job description

NES Fircroft are currently recruiting a part-time Administrative Assistant on behalf of our client, a leading global plant-building and life-cycle partner in the metals industry. This is an initial 12-month contract, covering maternity leave. This is a part-time opportunity, working 3 days (22.5hrs) per week in the Scunthorpe office.

Role Purpose

The Clerical / Administrative Assistant will provide efficient administrative and clerical support to ensure the smooth day-today running of the office and operational functions within an engineering and manufacturing environment. The role will involve supporting teams with documentation, data entry, filing, communication, purchasing administration, order processing, and general office coordination.

Key Responsibilities

• Process and record customer orders, order acknowledgements, delivery notes and invoices, and related documentation accurately and in a timely manner.
• Complete job costings and goods issuing.
• Supply cover for holidays and absences to complete timesheet recordings, goods receipting and service entry sheet processing.
• Provide general administrative support to engineering, manufacturing, sales, purchasing, and operations teams.
• Prepare, update, and maintain documents, spreadsheets, reports, order records, customer files, and internal databases.
• Liaise professionally with internal departments, suppliers, customers, and external contacts by email and telephone.
• Maintain accurate electronic filing systems, ensuring documents are easy to locate and kept in line with company procedures.
• Support compliance with company procedures, health and safety requirements, quality standards, and confidentiality obligations.
• Carry out any other reasonable administrative duties as required by the business.

Required Experience:

• Previous administration experience
• Good communication and organisationalskills.
• Use of Microsoft Office programs – Word, Excel etc.