Senior Administrator

NES Fircroft; Tees Valley; On-site; GBP 28,000 - 36,000; Full time

Job summary

NES Fircroft is looking for an experienced Senior Administrator to join our client's busy Digital department based at the Cargo Fleet Offices in Middlesbrough.

This 3-month temporary contract involves 37.5 hours per week (Mon-Fri). You will support the Digital team in running an efficient department, managing financial activity, invoices, subcontract processes and budget forecasting with minimal supervision.

Qualifications

• Senior administration experience essential.
• Strong experience in managing the financial throughput of a department.
• Strong people management skills.
• Strong IT skills.
• Excellent written & oral communication skills.
• Experience of working respectfully across all levels and maintaining confidentiality.
• ACA or working towards ACA or equivalent desirable.

Responsibilities

• Manage administration of a 16m annual Digital/ICT spend across the UK, Nordic and Ireland territory.
• Oversee daily throughput of invoices, queries, and subcontract in Business Central (ERP).
• Manage subcontractor orders and payment processes.
• Maintain accurate records of financial activity.
• Oversee client/project cost charging and recovery for Digital/ICT spend.
• Manage the timesheet process for the Digital team.
• Support budget and forecasting with the business Systems manager and Digital leadership team.
• Assist proposals team in ICT/Digital cost forecasting for contracts.
• Handle vendor/payment dispute processes.
• Collaborate with Purchasing, AP and Group ICT teams.
• Support budget/Finance during acquisitions and mergers.
• Carry out general administration duties as required.

Skills

Senior administration

Financial throughput

People management

IT skills

Written & oral communication

Confidentiality

ACA (desirable)

Education

ACA or equivalent

Tools

Business Central

Job description

NES Fircroft is looking for an experienced Senior Administrator to join our client's busy Digital department based at the Cargo Fleet Offices in Middlesbrough.

This is an initial 3 month temporary contract with potential for long-term or permanent work. 37.5hrs per week, Monday - Friday.

The main priority will be to support the overall running of the Digital team where you will be required to assist the team in operating an efficient and effective department with minimal supervision.

Core responsibilities will include:

• Managing the administration of a 16m annual Digital/ICT spend across the UK, Nordic and Ireland territory.
• Managing the daily throughput of invoices, queries, and subcontract in Business Central (ERP)
• Management of subcontractors orders and payment process.
• Keeping accurate records of financial activity
• Management of client / project cost charging and recovery for Digital/ICT spend
• Management of the timesheet process for the Digital team.
• Support the business Systems manager and Digital leadership team in annual budget and forecasting.
• Support the proposals team in actuate ICT/Digital costs forecast in contract bids.
• Managing vendor/payment dispute process
• Building and maintaining close working relationship with he Purchasing, AP and Group ICT teams.
• Supporting the budget/Finance of acquisitions and mergers.
• General administration duties as required

Experience Required:

• Previous senior administration experience essential
• Strong experience in managing the financial throughput of a department
• Strong people management skills
• Strong IT skills
• Excellent written & oral communication skills
• Experience of working respectfully throughout all levels across the business
• Discretion and used to working confidentiality on sensitive projects
• ACA or working towards ACA or equivalent desired by not essential

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.