Administrative Assistant

University of the West of Scotland; Paisley; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

24 days annual leave

Pension scheme

Discount scheme across retailers

Wellbeing resources

Professional development

Job summary

The University of the West of Scotland is recruiting for an Administrative Assistant to join our Registry team at Paisley Campus. The role supports student records, enrolment, graduations, and international visa compliance, working within established procedures to process information from enrolment to graduation.

The post holder will provide a high level of service across campuses, with emphasis on accuracy, teamwork and customer-focused guidance within a busy office environment.

Qualifications

• Experience producing and analysing reports, validating data, and solving problems.
• Strong communication skills with internal and external stakeholders.
• Extensive administrative experience in a busy office, with task prioritisation.

Responsibilities

• Provide high-level service to students and staff across campuses for Registry functions including student records, enrolment support, graduations and visa compliance.
• Work within defined procedures to process information for student progression from enrolment to graduation.

Education

HNC level or equivalent

Job description

Registry

Paisley Campus

Administrative Assistant

Salary: Grade 3 £25,804 - £27,319 per annum

Full time: 35 hours per week

Fixed Term: 12 months

Unfortunately, this role is not eligible for visa sponsorship in line with Home Office requirements. Applicants will therefore be unable to secure a Skilled Worker visa for this role and will require an alternative source of right to work in the UK.

The post - Administrative Assistant

The University of West of Scotland is recruiting for an experienced Administrator to join our Registry team. Within this role the successful applicant will provide a high level of service to students and staff across all campuses in relation to Registry functions which include student records, enrolment support, graduations and international student visa compliance.

The post holder will proactively work within a set of defined procedures to efficiently process information required for the effective handling of student records and the progression of a student from enrolment to graduation.

Responsibilities

• Provide a high level of service to students and staff across all campuses in relation to Registry functions which include student records, enrolment support, graduations and international student visa compliance.
• Proactively work within a set of defined procedures to efficiently process information required for the effective handling of student records and the progression of a student from enrolment to graduation.

Qualifications

• Educated to HNC level or equivalent, preferably in Business Administration or a related discipline, or have relevant practical work experience.
• Previous experience of producing and analysing reports, validating data, identifying problems, and seeking solutions.
• A working knowledge of developing and managing communications with internal and external stake holders. This includes social media and internal and external website management.
• Considerable administrative experience within a busy office environment, with experience of task management and prioritisation of work within a team environment.
• Ability to identify and resolve problems, liaising with other departments or staff where necessary.
• An understanding of working in customer focused environment, providing guidance and advice in accordance with prescribed procedures.
• Experience of updating and maintaining records.

About Us

The University of the West of Scotland is one of Scotland's largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and a leading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors, industries and businesses.

With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others.

UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2024 Young University Rankings).

Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.

Benefits

• 24 days of annual leave, plus a further 12 days for public/university holidays
• An additional days leave on your birthday
• Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme
• A flexible approach to working pattern and work-life balance
• Employee discount scheme across 3,500 retailers
• Fitness facilities across our campuses
• Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme
• Professional, career and research development opportunities.

Closing Date: Wednesday 16th September 2026

Interview Date: Week Commencing 28th September 2026

Please note that the appointment will be made on the first point of the salary scale (unless by exception, where evidence would need to be provided).

The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.

You can find out more about how the University uses your personal data as part of the recruitment process by looking at the UWS HR Applicant Privacy Notice

UWS are committed signatories to the Armed Forces Covenant.

UWS is committed to equality and diversity and welcomes applications from underrepresented groups.

UWS is a \"Disability Confident\" employer.

University of the West of Scotland is a registered Scottish charity, no. SC002520