Administrative Assistant

Northern Care Alliance NHS Foundation Trust; Oldham; On-site; GBP 25,000 - 30,000; Full time

Job summary

Join a leading healthcare organization as an Administrative Coordinator. This pivotal role involves supporting the clinical team and managing administrative operations, ensuring efficient communication and collaboration while adhering to NHS standards. The position offers opportunities for career advancement and a flexible working environment.

Benefits

Competitive annual leave allowance

Flexible working options

Protected hours for health and wellbeing activities

Qualifications

• Proven ability to manage a team of administrative staff.
• Strong commitment to personal and professional development.
• Excellent telephone manner.

Responsibilities

• Coordinate emails and incoming calls for effective administration.
• Support the team with confidential administrative tasks.
• Manage annual leave and sickness absence within the team.

Skills

Communication skills

Organizational skills

Team collaboration

Confidentiality

Job description

We are looking for a motivated and professional individual to coordinate the work of the administration team and provide high-level administrative support to the clinical and secretarial teams.

You must possess good communication skills, the ability to work effectively both as part of a team and independently, proven organisational skills, an excellent telephone manner, and a strong commitment to personal and professional development.

This role involves coordinating emails and incoming calls, assisting with day-to-day administration, and supporting the team in a rewarding environment. Key responsibilities include:

1. Line management and support for administrative staff.
2. Professional communication with internal and external contacts.
3. Team collaboration and effective interaction with colleagues.
4. Data management within NHS systems.
5. Supporting the development of administrative systems for efficiency.
6. Assisting with management of annual leave and sickness absence.
7. Providing confidential administrative support, including word processing and audio typing, in line with Trust guidelines.
8. Attending meetings, training, and briefings relevant to the role.
9. Adhering to Trust policies on confidentiality, disclosure, and Data Protection.
10. Handling sensitive telephone calls and queries, escalating complex issues appropriately.
11. Ensuring office administration coverage and working flexibly to cover colleagues' duties when necessary.

The Northern Care Alliance NHS Foundation Trust (NCA) serves over one million people across Greater Manchester, with 20,000 colleagues providing hospital and community health and social care services. Our core values are care, appreciate, and inspire.

We offer roles with purpose and flexibility, with opportunities for career development. Benefits include a competitive annual leave allowance, flexible working options, and protected hours for health and wellbeing activities.

For further details or informal visits, contact:

• Name: Maureen Segree (Integrated Care Centre)
• Job Title: Team Leader
• Email: [e-mail]
• Phone: [phone]

Applicants may be required to work at different bases within Oldham.