Administrative Assistant

Dentons; Milton Keynes; On-site; GBP 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their Company Secretarial Team. This hybrid role focuses on delivering exceptional support through effective organisation, planning, and client relationship management. You will engage in a variety of tasks, from routine administration to financial processes, all while collaborating closely with team members. This position offers excellent training and genuine career development opportunities, making it a great fit for someone looking to grow in a supportive environment. If you thrive in a dynamic setting and are eager to contribute to a successful team, this role is for you.

Qualifications

• Experience in administrative roles with a focus on client relationship management.
• Strong organisational skills and ability to manage multiple tasks.

Responsibilities

• Provide administrative support to the Company Secretarial Team.
• Manage client correspondence and maintain databases.
• Assist with financial administration and billing processes.

Skills

Organisation and Planning

Client Relationship Management

Financial Administration

General Administration

Tools

Flosuite

Chrome River

CRM databases

Job description

Location: Milton Keynes, GB

Company: Dentons

Department:Corporate- Company Secretarial Team

Duration: Permanent

Type of Role: Hybrid

The Role

To provide support to our Company Secretarial Team to deliver a first class service focusing on process based tasks/activities and general administrative support.

Responsibilities

Key Areas of Responsibility:

• Routine Organisation and Planning
• BD and Client Relationship Administration
• Financial Administration
• Matter Opening Administration
• Maintaining and updating a vast database
• Managing daily correspondence with Clients
• Creating letters of Engagement
• General Administration
• Registered Office Post Service

The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.

The role offers excellent experience, training and genuine career development prospects.

Organisation and Planning

• Scheduling routine diary arrangements.
• Booking meeting rooms and arranging video conference calls.
• Arrangement of routine travel arrangements.
• Obtaining and arranging foreign currency.
• Set up and maintain paper and electronic filing systems.
• Routine Email filing with supervision from the PSE.
• Interface with other business services teams and ownership of resolving any routine business operations problems.

Business Development and Client Relationship Management

• Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
• Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.

Financial Administration

• Assisting with billing process (using Flosuite as required) including completion of narratives.
• Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
• Processing expenses/invoices using Chrome River.
• Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds)

Matter Opening Administration

• Supporting completion of NBI forms.
• Arranging routine conflicts and AML checks.
• Ensuring all parties lists and contact lists are prepared and kept up to date.

Registered Office Post

• Forwarding registered office post received for various Clients on a daily basis.
• Corresponding with clients in relation to registered office post.
• Maintaining all internal records relating to the registered office service and corresponding with relevant internal stakeholders in relation to the same.

These key areas may vary according to the practice requirements. Additional tasks may include:

General Administration

• Production of engrossed documents (including getting annexures together) (non-chargeable)
• Minor copying, scanning, printing tasks.
• Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable)
• Deeds scheduling (non-chargeable).
• Archiving/retrieving files.
• Ordering stationery.
• Ordering business cards.